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T O W N
O F
S O U T H A M P T O N
2 0 1 3 B U D G E T
Deputy town Attorney
Kathleen Murray Drafts local legislation, handle various litigation matters, including, but not limited to, Article 78 proceedings, facilitates the creation and expansion of special improvement districts within the Town, and researches and reviews various issues as directed and requested by Department Heads and the Town Board.
town Attorney
Tiffany S. Scarlato The mission of the office and the primary responsibility of the Town Attorney is to advise all the boards, agencies and departments of the Town, including, but not limited to, the Town Board, the Office of the Supervisor, the Office of the Comptroller, the Board of Zoning appeals, the Planning Board, the Trustees of the Freeholders and Commonalty of the Town of Southampton, the Conservation Board, the Road Review Committee, the Agricultural Advisory Committee, and the Architectural Review Board on all legal issues pertaining to the matters they handle. In addition, the Office of the Town Attorney will bring legal actions on behalf of the Town, as well as the responsibility for the defense of any action brought against the Town.
AssistAnt town Attorney (5)
Kara Bak Kathryn Garvin Elizabeth E. Vail Michael Sendlenski Carl Benincasa Serve as legal counsel at meetings, public hearings and court appearances to all Town departments, elected and appointed boards and committees; research and draft legislative initiatives, local laws, legal opinions, board decisions and determinations; review, negotiate, litigate and settle civil claims against the Town, defend Article 78, other legal actions and special proceedings brought against the Town, prosecute violations in Justice Court and State Supreme Court; preparation of contracts and represent Town on affordable housing matters; prosecute violations in Justice Court; prepare contracts; represent Town on affordable housing matters; prepare Town Board resolutions.
plAnning, Zoning, licensing,
litigAtion, justice court &
legislAtive legAl review
clericAl
pArAlegAl AssistAnt Claire Watts Handles all property damage claims for Town; notices departments on bankruptcy filings and file claims; provides legal research for Town; calendar litigation; maintains litigation status spread sheet; prepares and files legal submissions; schedules and prepares demand for municipal hearings, subpoenas, default judgments, adjournments; manages Justice Court files and prepares memos for dispositions, reviews NY Law Journal daily; contact for Westlaw; maintains mail log; updates code and law books.
senior clerK typist Elizabeth Rush
- Provides customer service for the public;
- Assists the Town Attorney’s office in daily operations of the Department;
- Prepares correspondence to vendors and various correspondence on behalf of the Department;
- Assists the attorneys with clerical needs such as resolution submission, general filing, maintenance of justice court files;
- Prepares FOIL responses in conjunction with the assigned attorney; and
- Perform
principAl clerK
Cindy Guerriero
- Manages administration of all office materials and files, including all accounting processes;
- Organizes and manages contact information/email lists for the individuals and organizations noted above;
- Prepares Town Board resolutions; coordinates administrative needs with other departments; conducts occasional site visits;
- Directs outside vendors, as needed; facilitates communication with Town/regional committee members; attends meetings and prepares minutes;
- Acts as FOIL officer; acts as Archives officer;
- Assists in the preparation and the on-going tracking of the annual budget for the division.
coDe services/public sAfety
investigAtions &
enforceMent unit
fire prevention
AniMAl control/shelter
Town Attorney
2013 orgAnizAtionAl ChArt
2013 BUDGET
TOWN OF
SOUTHAMPTON
NOTES:
Department Summary
Department: Town Attorney
Budget Year:
Division:
Cost Center #:
Manager:
Tax District:
Town Attorney
Tiffany Scarlato
Full Town
To provide legal representation to all Town Boards, agencies and departments.
To expand legal staff in order to further limit the need to use the services of outside counsel, thereby cutting costs to the Town.
Goals & Objectives:
Office of the Town Attorney was established by the Town Board pursuant to Section 20(2) of Town Law.
Legal Authority:
2013 BUDGET
TOWN OF
SOUTHAMPTON
NOTES: Position Class/Grade/Step
Base Salary Longevity Other Comp
Total Comp
Medical Benefits
Employer FICA (^) Retirement
Other Benefits Total Benefits
Total Comp. & Benefits
Town Attorney ADMINISTRATIVE 119,646 0 0 119,646 19,854 8,356 16,152 756 45,119 164, Assistant Town Attorney ADMINSUPPORT 74,500 0 0 74,500 8,960 5,699 10,058 482 25,198 99, Assistant Town Attorney ADMINSUPPORT 75,771 0 0 75,771 19,854 5,796 10,229 489 36,369 112, Assistant Town Attorney ADMINSUPPORT 84,897 0 0 84,897 19,854 6,495 11,461 545 38,354 123, Assistant Town Attorney ADMINSUPPORT 81,183 0 0 81,183 19,854 6,210 10,960 522 37,546 118, Assistant Town Attorney ADMINSUPPORT 70,359 0 0 70,359 19,854 5,382 9,498 457 35,191 105, Contracts Technician* ADMINSUPPORT 0 0 0 0 0 0 0 0 0 0 Deputy Town Attorney ADMINSUPPORT 107,182 0 0 107,182 19,854 8,176 14,470 680 43,179 150, Paralegal Assistant ADMINSUPPORT 53,581 0 0 53,581 9,792 4,099 7,233 355 21,479 75, Principal Clerk CSEA40HOUR-NEW / F / 2 51,730 2,076 0 53,806 19,988 4,116 7,264 350 31,718 85, Senior Clerk Typist CSEA40HOUR-NEW / C / 5 43,994 1,761 0 45,755 10,865 3,500 6,177 302 20,844 66, 762,842 3,837 0 766,679 168,726 57,831 103,502 4,939 334,998 1,101,
*Transfer to Finance Department
Total Town Attorney - 1420
Employee Compensation & Benefits Schedule
Town Attorney
Town Attorney - 1420
Town of Southampton
Town Attorney - 1420
Adopted Budget
Adopted Budget
Amended Budget
Tentative Budget
Account Code
Actual
2013 Adopted Budget
Oct YTD Actual
Adopted Budget
Adopted / 2012 Amended Difference
Preliminary Description Budget
Requested Budget
Adopted / 2012 Amended % of Change
Adopted Budget
Preliminary Budget
Tentative Budget
Requested Budget
6477 Copier Leases 4,500 4,279 4,450 4,450 3,571 4,300 4,300 4,300 4,300 150 3.37% 4,300 4,300 4,300 4,
6450 Schools & Training 3,000 1,380 2,000 2,000 1,895 4,000 3,000 3,000 3,000 (1,000) (50.00%) 4,000 3,000 3,000 3,
6430 Legal Fees 450,000 750,165 450,000 600,000 321,901 450,000 450,000 450,000 450,000 150,000 25.00% 450,000 450,000 450,000 450,
6425 Office Supplies 2,500 1,870 2,500 2,500 1,470 2,500 2,500 2,500 2,500 0 0.00% 2,500 2,500 2,500 2,
6420 Other 2,000 660 2,000 10,849 3,750 10,000 5,000 5,000 5,000 5,849 53.91% 10,000 5,000 5,000 5,
6416 Travel, Dues and Related 2,250 361 3,000 2,100 1,155 3,000 3,000 3,000 3,000 (900) (42.86%) 3,000 3,000 3,000 3,
6412 Publications 30,000 30,880 30,000 30,000 20,288 35,000 35,000 35,000 35,000 (5,000) (16.67%) 35,000 35,000 35,000 35,
6411 Printing and Stationery 10,000 0 8,000 51 50 8,000 8,000 880 880 (829) (1625.49%) 8,000 8,000 17,123 17,
6403 Gasoline 200 120 200 200 0 200 200 200 200 0 0.00% 200 200 200 200
6401 Contracts 10,000 7,967 0 0 0 0 0 0 0 0 0.00% 0 0 0 0
Total Contractual 514,450 797,683 502,150 652,150 354,081 517,000 511,000 503,880 503,880 148,270 22.74% 517,000 511,000 520,123 520,
Contractual:
Total Expenditures 1,672,769 1,960,091 1,486,685 1,649,278 1,174,697 1,639,772 1,605,556 1,605,556 1,605,556 43,722 2.65% 1,642,303 1,643,407 1,643,407 1,643,
2770 Miscellaneous 0 1 0 0 1,500 0 0 0 0 0 0.00% 0 0 0 0 Total Other Revenue 0 1 0 0 1,500 0 0 0 0 0 0.00% 0 0 0 0
Other Revenue:
1001 Property Taxes 1,672,769 1,870,328 1,486,685 1,499,278 1,499,278 1,639,772 1,605,556 1,605,556 1,605,556 106,278 7.09% 1,642,303 1,643,407 1,643,407 1,643, Total Real Property Taxes 1,672,769 1,870,328 1,486,685 1,499,278 1,499,278 1,639,772 1,605,556 1,605,556 1,605,556 106,278 7.09% 1,642,303 1,643,407 1,643,407 1,643,
Real Property Taxes:
Total Revenue 1,672,769 1,870,329 1,486,685 1,499,278 1,500,778 1,639,772 1,605,556 1,605,556 1,605,556 106,278 7.09% 1,642,303 1,643,407 1,643,407 1,643,
6875 Disability 317 301 259 271 194 288 283 288 288 (17) (6.19%) 288 288 288 288
6865 Dental & Optical 11,880 11,590 11,032 11,124 8,469 12,994 12,777 12,994 12,994 (1,869) (16.80%) 12,994 12,994 12,994 12,
6860 Medical Insurance - Active Employees 160,250 172,816 152,580 153,963 120,134 173,844 162,058 155,733 155,733 (1,769) (1.15%) 173,844 164,855 155,733 155,
6840 Worker's Compensation 2,879 3,539 1,817 1,847 1,412 2,056 2,016 2,044 2,044 (197) (10.66%) 2,061 2,093 2,093 2,
6835 MTA Tax 0 0 2,312 2,514 2,032 2,615 2,570 2,607 2,607 (92) (3.67%) 2,622 2,668 2,668 2,
6830 FICA Tax Expenditure 62,316 61,819 51,380 52,079 42,190 58,040 56,798 57,831 57,831 (5,752) (11.05%) 58,199 58,822 58,822 58,
6810 Employee Retirement - Active 99,442 91,902 85,017 86,067 70,848 103,829 102,059 103,502 103,502 (17,434) (20.26%) 104,110 105,941 105,941 105,
Total Employee Benefits - Current 337,084 341,969 304,398 307,866 245,278 353,666 338,562 334,998 334,998 (27,131) (8.81%) 354,118 347,661 338,538 338,
Employee Benefits - Current:
6110 Longevity 5,359 3,635 1,996 1,996 0 2,076 3,837 3,837 3,837 (1,841) (92.22%) 2,076 3,837 3,837 3,
6100 Salaries 815,876 816,804 678,141 687,266 575,338 767,031 752,157 762,842 762,842 (75,576) (11.00%) 769,109 780,909 780,909 780,
Total Salaries 821,234 820,440 680,137 689,262 575,338 769,107 755,994 766,679 766,679 (77,417) (11.23%) 771,185 784,746 784,746 784,
Salaries:
Total Employee Costs 1,158,319 1,162,409 984,535 997,128 820,616 1,122,772 1,094,556 1,101,676 1,101,676 (104,548) (10.48%) 1,125,303 1,132,407 1,123,284 1,123,
Net Surplus (Deficit) 0 (89,762) 0 (150,000) 326,081 0 0 0 0 0 0 0 0
Town of Southampton
Town Attorney - 1420
Adopted Budget
Adopted Budget
Amended Budget
Tentative Budget
Account Code
Actual
2013 Adopted Budget
Oct YTD Actual
Adopted Budget
Adopted / 2012 Amended Difference
Preliminary Description Budget
Requested Budget
Adopted / 2012 Amended % of Change
Adopted Budget
Preliminary Budget
Tentative Budget
Requested Budget
9090 Appropriated Fund Balance 0 0 0 150,000 0 0 0 0 0 0 0 0 0
Appropriated Fund Balance:
Net Surplus (Deficit) 0 (89,762) 0 0 326,081 0 0 0 0 0 0 0 0
2013 BUDGET
TOWN OF
SOUTHAMPTON
NOTES:
Department Summary
Department: Investigation & Enforcement Unit
Budget Year:
Division:
Cost Center #:
Manager:
Tax District:
Town Attorney
Dave Betts
Part Town Land Management (22)
The investigations and Enforcement Unit is responsible to effectively, efficiently and proactively investigate all violations of quality of life complaints within the Town
of Southampton. The unit will assist in obtaining compliance, the ultimate goal of all violations of the Town and State codes as reported to or discovered by
investigation of the members of the unit. Many complaints and code violations are corrected by voluntary compliance of the residents and property owners in the
Township. The overall mission of the unit is to assist in correcting quality of life violations by voluntary compliance and education of the residents of the Town.
Workload:
The goals and objectives of this unit are to obtain compliance with all local and state codes by voluntary compliance. Absent voluntary compliance, the unit assists
in the prosecution of the offenders in Town Justice Court, as directed by the prosecutors in the Town Attorney's Office.
Departmental Mission & Responsibilities:
The goals and objectives of this unit are to obtain compliance with all local and state codes by voluntary compliance. Absent voluntary compliance, the unit assists
in the prosecution of the offenders in Town Justice Court, as directed by the prosecutors in the Town Attorney's Office.
Goals & Objectives:
The Investigation & Enforcement Unit was created by adoption of the 2007 Operating Budget.
Legal Authority:
2013 BUDGET
TOWN OF
SOUTHAMPTON
NOTES: Position Class/Grade/Step
Base Salary Longevity Other Comp
Total Comp
Medical Benefits
Employer FICA (^) Retirement
Other Benefits Total Benefits
Total Comp. & Benefits
Administrative Assistant ADMINSUPPORT 48,709 0 0 48,709 19,854 3,726 6,576 325 30,481 79, Chief Town Investigator ADMINSUPPORT 78,801 0 1,500 80,301 1,299 6,143 0 2,925 10,368 90, Ordinance Inspector CSEA40HOUR - 7-1-2010 / F / E 49,580 0 0 49,580 10,865 3,793 6,445 1,848 22,951 72, Ordinance Inspector CSEA40HOUR - 7-1-2010 / F / E 49,580 0 0 49,580 10,865 3,793 6,445 1,848 22,951 72, Ordinance Inspector CSEA40HOUR-NEW / F / E 49,705 1,870 0 51,574 19,988 3,945 6,963 1,859 32,755 84, Ordinance Inspector CSEA40HOUR-NEW / F / 1 50,707 0 0 50,707 19,988 3,879 6,845 1,508 32,220 82, Ordinance Inspector CSEA40HOUR-NEW / F / 3 52,753 2,035 2,500 57,289 1,299 4,383 7,734 1,980 15,396 72, Ordinance Inspector (Spanish) CSEA40HOUR-NEW / F / 3 52,753 0 0 52,753 19,988 4,036 7,122 1,964 33,109 85, Ordinance Enforcement Officer PT PART-TIME 26,000 0 0 26,000 0 1,989 0 983 2,972 28, 458,588 3,905 4,000 466,493 104,146 35,687 48,130 15,239 203,202 669,
Employee Compensation & Benefits Schedule
Town Attorney
Investigation & Enforcement Unit - 3125
Total Investigation & Enforcement Unit - 3125
Town of Southampton
Investigation & Enforcement Unit - 3125
Adopted Budget
Adopted Budget
Amended Budget
Tentative Budget
Account Code
Actual
2013 Adopted Budget
Oct YTD Actual
Adopted Budget
Adopted / 2012 Amended Difference
Preliminary Description Budget
Requested Budget
Adopted / 2012 Amended % of Change
Adopted Budget
Preliminary Budget
Tentative Budget
Requested Budget
6466 Telephone - Wireless 3,000 4,286 8,200 8,200 2,902 8,036 5,036 5,036 5,036 3,164 38.59% 8,036 5,036 5,036 5,
6450 Schools & Training 2,000 250 1,000 1,000 440 2,500 1,300 1,300 1,300 (300) (30.00%) 2,500 1,300 1,300 1,
6443 Clothing 1,500 0 0 0 0 0 0 0 0 0 0.00% 0 0 0 0
6425 Office Supplies 1,500 1,323 1,000 1,000 706 1,000 1,000 1,000 1,000 0 0.00% 1,000 1,000 1,000 1,
6423 Small Equipment (Non-Capital 0 0 1,534 2,050 516 5,000 2,000 2,000 2,000 50 2.44% 5,000 2,000 2,000 2,
Total Contractual 29,300 28,167 34,134 34,134 22,638 44,879 35,579 35,579 35,579 (1,445) (4.23%) 44,879 35,579 35,579 35, Total Expenditures 615,505 620,284 698,537 704,247 515,547 840,664 744,071 744,071 744,071 (39,823) (5.65%) 734,995 749,805 749,805 749,
Net Surplus (Deficit) 245,988 (614,074) 0 (5,710) 182,991 0 0 0 0 0 0 0 0
9090 Appropriated Fund Balance (245,988) 0 0 5,710 0 0 0 0 0 0 0 0 0
Appropriated Fund Balance:
Net Surplus (Deficit) 0 (614,074) 0 0 182,991 0 0 0 0 0 0 0 0
T O W N
O F
S O U T H A M P T O N
2 0 1 3 B U D G E T
FIrE PreVention
2013 orgAnizAtionAl ChArt
fielD
fire MArshAl ii John Rankin
- Performs business inspections for compliance with NYS Fire Code and other applicable codes;
- Performs compliance checks and permit deliveries;
- Hazardous Materials Technician;
- Conducts fire investigations for cause and origin;
- Grand jury and court room testimony;
- Deliver annual Police Department training;
- Provides department training.
fire MArshAl i Chris Hansen
- Plans review including: building plans; fire alarm plans; sprinkler plans; hood and duct plans; fire suppression plans and subdivisions;
- Point of contact for Building Department for open plans;
- Preforms final inspection for Fire Code compliance; prior to approval for Certificate of Occupancy or Certificate of Compliance;
- Hazardous Materials Technician;
- Haz Mat suit testing;
- Haz Mat trailer primary;
- Maintains inventory and testing information on air packs;
- MCI trailer and DOT inspection status;
- EMS Advisory Board secondary;
- Grant research.
fire MArshAl i Brian Williams
- Business inspections for compliance with NYS Fire Code and other applicable codes;
- Compliance checks and permit delivery;
- Fire investigations for cause and origin;
- Hazardous Materials Technician;
- Grand Jury and court room testimony;
- Oversight of radio inventory;
- Compiles information on Southampton Town Foam Bank;
- Methane readings at Southampton Town landfill and court;
- Updates foam bank inventory semi-annually.
fire MArshAl i Al Tyczkowski
- Business inspections for compliance with NYS Fire Code and other applicable codes;
- Compliance checks and permit delivery;
- Fire investigations for cause and origin;
- Hazardous Materials Technician;
- Grand Jury and court room testimony;
- Review of sub-division plans.
clerK typist (p/t) Debbie Altman
- Violation searches;
- Filing;
- Telephone support.
office
chief fire MArshAl Cheryl Kraft
- Reviews fire reports;
- Reviews inspections and daily Fire Marshal activities;
- Reviews timecards;
- Reviews FOIL requests;
- Reviews plans or site inspections to calculate maximum occupant loads;
- Inspects dangerous buildings; testimony; follow up and demolition;
- Supervises Fire Marshals and support staff;
- Develops scheduled overtime list;
- Provides oversight of Special Events Permits;
- Provides inspections and permit oversight for junkyards, manufactured home parks, farm stands, bed and breakfasts;
- Reviews and issues Fire Works permits;
- Reviews and issues Public Assembly and Side Walk Dining permits;
- Reviews tent permits and mass gatherings for Village of Sagaponack;
- Prepares annual budget requests; works with Comptroller’s Office;
- Monitors expenditures; reviews P-cards expenditures;
- Fields telephone complaints and questions regarding fire prevention;
- Coordinates with the Police Department on Emergency Preparedness issues;
- Confirms 24 hours of annual training required by NYS for Fire Marshals;
- Court testimony;
- Promotes fire safety programs;
- Hazardous Materials Technician;
- Suffolk County Suit Rescue Team member;
- Works with Town Attorney’s office on code amendments and other issues;
- Coordinates on annual contracts with Town Attorney’s Office;
- Southampton Fire Chiefs Council member;
- Liaison to Southampton Fire Districts;
- EMS Advisory Board primary;
- Recruitment and Retention sub-committee;
- Pine Barrens Wildfire Task force;
- Quartermaster;
- Point of contact for website updates;
- Develops PowerPoint presentation for annual Police Department training;
- Annual employee reviews;
- Notary Public.
- Records Access Officer, Oversight of Records
- Assures compliance with NYS and Comtroller spending requirerments
- Compiles annual statistics
senior clerK typist Teri Kostuk
- Triages visitors - primary;
- Coordinates mailing, tracking, notifications for permits: bed and breakfast; junkyard; farm stand; manufactured home parks; side walk dining;
- Back up for Cash Balancing report;
- Schedules appointments;
- Maintains daily log for Fire Marshal activities;
- Maintains log of taxi companies; taxi drivers;
- Formats occupancy cards;
- Back up for violation searches;
- Formats operating, tent, public assembly and other permits; enters data into Govern; coordinates mailing/notification of various permit applications;
- Compiles information for Southampton Town Chiefs and Fire District meetings;
- Maintains inventory/orders routine office supplies;
- Prepares reports for Southampton Town Fire Chiefs and Fire District Meetings;
- Maintain inventory/order office supplies;
- Cash Balancing Report for Payments; banking of receipts;
- Processes FOIL and other report requests;
- Compiles list of Fire Damages Structure for Assessors Office and Building Department;
- Handles routine telephone inquires;
- Annual employee review for Data Entry personnel.
town Attorney
coDe services/public sAfety
2013 BUDGET
TOWN OF
SOUTHAMPTON
NOTES:
Department Summary
Department: Fire Prevention
Budget Year:
Division:
Cost Center #:
Manager:
Tax District:
Town Attorney
Cheryl Kraft
Full Town
The office performs inspections of businesses within the Town, as well as villages of Quogue and Sagaponack. It also performs plans review of site plans,
subdivisions and commercial building plans, including tenant changes, fire alarms, commercial cooking equipment and fire extinguishment systems including
residential sprinkler systems, in the Town and assists the Village of Quogue as requested. It handles fire investigations, hazardous materials response and fire
related complaints in the Town, as well as the Villages of North Haven, Quogue, Sagaponack and Westhampton Beach. It performs violation searches, usually for
title and mortgage companies. Numbers have been static. The review of Special Events applications and permit approval were added to its duties in 2010.
Applicants are required to submit an Incident Action Plan, which is used to provide information to emergency responders to help ensure the safety of attendees.
Fire Prevention continues to provide support for Emergency Preparedness, including Emergency Operations Center (EOC) staffing at the Town and County level.
Workload:
In 2012, the Fire Prevention and Fire Marshal costing centers were combined into Fire Prevention (3410). The department will continue to work to save lives,
protect public safety, and help businesses comply with fire codes. It will continue to coordinate with local fire departments and emergency medical providers. The
Chief Fire Marshal or designee shall continue to serve as Liaison for the Fire Advisory Board, EMS Advisory Committee, Southampton Town Chiefs Council and
the Southampton Town Fire District Officers Association. The Chief Fire Marshal shall continue to administer the provisions of Chapter 164 of the Town Code, and
other code sections as requested or as defined within the relevant Chapter.
In addition the office will continue to be responsible for the administration of a permit system consisting of operating permits, tent and canopy permits, as well as
the responsibility to administer Special Event, Public Assembly and Outdoor Dining, Bed and Breakfast establishments, Farmstands, Junkyards, and Mobile Home
Parks.
Departmental Mission & Responsibilities:
Consistent with its mission, Fire Prevention will continue to work to save lives, protect public safety, and help businesses comply with fire codes, as well as
coordinating with local fire departments and emergency medical personnel.
Goals & Objectives:
Fire Prevention was created by Local Ordinance 49 effective 1/1/68. Authority for operating permits is defined in Chapter 164 of the Town Code. Other permit
processes and administration are defined within various chapters of the Town Code.
Legal Authority:
