Time Management: Strategies for Effective Productivity, Summaries of Personality Development

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Introduction

. Time Management is the process of planning and exercising conscious control of time spent on

specific activities, especially to increase effectiveness, efficiency, and productivity. It involves a

juggling act of various demands upon a person relating to work, social life, family, hobbies,

personal interests and commitments with the finiteness of time. Using time effectively gives the

person "choice" on spending/managing activities at their own time and expediency.[1] Time

management may be aided by a range of skills, tools, and techniques used to manage time when

accomplishing specific tasks, projects, and goals complying with a due date. Initially, time

management referred to just business or work activities, but eventually the term broadened to

include personal activities as well. A time management system is a designed combination of

processes, tools, techniques, and methods. Time management is usually a necessity in any

project development as it determines the project completion time and scope. It is also important

to understand that both technical and structural differences in time management exist due to

variations in cultural concepts of time.

Time management is the process of planning and exercising conscious control of time spent on specific activities — especially to increase effectiveness, efficiency, and productivity. Time management involves demands relating to work, social life, family, hobbies, personal interests, and commitments. Using time effectively gives people more choices in managing activities.[1]^ Time management may be aided by a range of skills, tools, and techniques, especially when accomplishing specific tasks, projects, and goals complying with a due date. Initially, the term time management encompassed only business and work activities, but eventually, the term broadened to include personal activities as well. A time management system is a designed combination of processes, tools, techniques, and methods. Time management is usually a necessity in any project management, as it determines the project completion time and scope. Time management is the process of organizing and planning how to divide our time between different activities. Get it right, and we'll end up working smarter, not harder, to get more done in less time – even when time is tight and pressures are high. Time Management refers to managing time effectively so that the right time is allocated to the right activity. Time management is the act of someone planning or organizing their time between different activities to maximize their effectiveness. Those who can practice good time management skills get more done in less time. The time management meaning in the workforce began with Frederick Taylor's time and motion studies because he was looking for a way to increase productivity in a steel company. He timed the employee's sequence of motions to see what tools could be improved for the required motions to be more effective. From his study, the company could get rid of any unnecessary motions that did not contribute to the employees getting their work done, thus increasing the time they had to be productive. Frederick Taylor was directly involved with blue-collar workers or those workers who engage in manual labor. It is easy to see and track the productivity among blue-collar workers. On the contrary, it is much more difficult to track the productivity of white-collar workers or those who work in offices that do not require hard physical labor

The importance of time management is in its ability to assign meaning to time,

letting people make the most of their time. In a business context, it is used to

set goals and expectations for companies and their employees. Good time

management skills help employees deliver quality work and meet their goals

effectively. Time management also helps managers to understand what

employees are capable of and to set realistic goals.

Poor time management skills cause employees to miss goals and deliver poor

work, become overly stressed out and anxious, and run short of time. When

time is used inefficiently, it has deleterious effects on employees,

management and the company.

Time poverty is a result of poor or nonexistent time management. People find

themselves in this state when they have too much to do and too little time to

do it. Their personal lives suffer, and they feel increasingly overwhelmed with

responsibilities and activities despite working hard.

Time management requires active decisions about what a person wants to do.

Without time management, individuals continually react to external stimuli and

lose a sense of control over their work and lives.

it is a direct counter to procrastination. Procrastination is the act of waiting until there is a short period of time to get something done. Lacking time management and being a procrastinator can cause someone to complete a task in a lackluster way. The benefits of efficiently managing someone's time include increased productivity, less stress and anxiety, and the realization of goals. Increased productivity is the ability to get a significant end result out without putting as much in. Increased productivity at someone's job can lead to promotions or other advancement opportunities. When a supervisor sees an employee can maximize their time in a way that they can get things done efficiently in a shorter amount of time than their peers-they recognize the employee has excellent time management skills. Being inundated with too many things to do without having enough time to recover for oneself can lead to stress and anxiety. Stress and anxiety are intense emotional states of excessive worry and fear. Suffering from stress and anxiety can lead to mental health disorders such as depression or physical ailments such as headaches, chest pains, and low energy. Having time management skills helps a person to be more in control of their time, helping to reduce stress and anxiety.

Good time management enables we to work smarter – not harder – so that we get more done in

less time, even when time is tight and pressures are high. Failing to manage our time damages

our effectiveness and causes stress. It seems that there is never enough time in the day. But, since

we all get the same 24 hours, why is it that some people achieve so much more with their time

than others? The answer lies in good time management. The highest achievers manage their time

exceptionally well. By using the time-management techniques in this section, we can improve

our ability to function more effectively – even when time is tight and pressures are high. Good

time management requires an important shift in focus from activities to results: being busy isn’t

the same as being effective. (Ironically, the opposite is often closer to the truth.) Spending our

day in a frenzy of activity often achieves less, because we’re dividing our attention between so

many different tasks. Good time management lets we work smarter – not harder – so we get

more done in less time.

The highest achievers manage their time exceptionally well. And by using Mind Tools' time-management resources, we too can make the most of our time – starting right now! OUR AB IL ITY TO manage our time, as much as any other practice in our career as an executive, will determine our success or failure. Time is the one indispensable and irreplaceable resource of accomplishment. It is our most precious asset. It cannot be saved, nor can it be recovered once lost. Everything we have to do requires time, and the better we use our time, the more we will accomplish, and the greater will be our rewards. Time management is essential for maximum health and personal effectiveness. The degree to which we feel in control of our time and our life is a major determinant of our level of inner peace, harmony, and mental well-being. A feeling of being “out of control” of our time is the major source of stress, anxiety, and depression. The better we can organize American Management Association / www.amanet.org and control the critical events of our life, the better we will feel, moment to moment, the more energy we will have, the better we will sleep, and the more we will get done. It is possible for we to gain two productive hours each working day, or even double our output and our productivity, by using the ideas and methods taught in this book. These techniques have proven successful for many thousands of executives in every field of endeavor, and they will prove successful for us, The c oncept of time