Standard Operating Procedure for Internship in Library and Information Science, Cheat Sheet of Library science

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EP

Standard

Operating

Procedure

for Internship

FACULTY OF LIBRARY AND INFORMATION SCIENCE

School of Social Sciences, IGNOU, New Delhi

Standard Operating Procedure for Internship for BLIS Programme Introduction BLIS aims to produce professionals who can be appointed in libraries and information centres in junior level positions. With time and after gaining experience they move further up in position. They can also be self-employed providing information based services and products, even open their own start-ups. Students can be introduced and exposed to work culture, routines, and practices by placing them as interns in different working environments. The internship has also been stressed in the New Education Policy. It also directs to have a component of practical in all the courses. The internship will expose the students to translating their learning into work/job and also consolidate their practical learning in the LIS School by doing it during an internship for providing services and designing information products. It is necessary to introduce the student to the concept and need for an internship. S/he needs to be sensitised to the need, objectives, and process of an internship. The broad SOP for this can be as follows: Standard Operating Procedure The SOP has been designed to guide all those who are involved in the internship programme. The SOP provides step-by-step instructions and guidelines for the students/interns as well as Regional/ Study Centers, Training Supervisors as per the needs of the course curriculum.

1. SOP for Internship a) RC/LSC will apprise the students about the internship modalities, guidelines, Workbook writing, and assessment mechanisms including the Viva-voce. b) Students will be attached to a Library and Information Centre (LIC) in a particular city/town for undertaking the internship. Students will perform the activities step by step as given in respect of professional in-house operations of the library. c) The internship schedules will be informed by RC/LSC. Regional Centre will attach the students to different LICs and put the information on the website of the Regional Center. Contact detail of the person in the LIC will also be displayed on the website of the RC. d) The selection of a LIC can be made by the learners on their own also (as per the criteria given in the internship SOP/handbook). In such a case they must inform the RC/LSC about the LIC. The learners can seek the support of RC/SC for reference letters (if required). The RCs are expected to confirm the suitability of the LIC or training supervisor where the learner has been placed. e) The LIC should provide a training supervisor to provide the intern with suitable guidance/instruction that will be handled by the intern under his/her supervision. To the extent possible the LIC may try to provide the learner with a diverse working environment. The training supervisor will evaluate the intern on the basis of his/her sincerity and professional

2. Requirements for the Training Host/Organisation a) The interns shall be provided the internship opportunity in Public Libraries under various Ministries (RRRLF, National Library, DPL, libraries under CSIR ICAR, DRDO) educational and research institutions recognized by the government regulators (UGC/AICTE/MCI/RCI/ PCI/BCI/CoE, etc.), Intuition of National Importance (IITs. IIITs, NITs, IIMs, IARI, etc.), organisations registered under the Societies Act, etc. b) Instruction to the interns may be provided in the Hindi/Regional Language/English. c) The Training Host/Organisation should have a full-fledged library with a minimum collection of 5,000 documents. 3. Qualification of Internship Supervisor a) The Training Host/Organisation shall provide a professional qualified training supervisor (one over a group of six – ten interns in a maximum ratio of 1:10) b) The minimum qualification of a training supervisor will be as follows:  Ph.D. in Library and Information Science. OR  Master's Degree in Library and Information Science with two years of experience in a reputed library. 4. Schedule of Internship a) A student will be placed for an internship for 1 month only. b) Students of the January cycle shall be placed for attachment in August so that they can complete it by October and in the July cycle students shall be placed for attachment in January so that they can complete it by March. 5. Structure and Phases of the Internship The students and the attaching institution where the students will undergo the attachment programme will be provided with the schedule of an internship. It may be as follows:

STRUCTURE OF THE INTERNSHIP S.No. Training: Components Training: Assignments and Tasks Duration 1 Operations Acquisition, Accessioning, Classification, Cataloguing, e- Resource Management, Stock verification, etc. One week 2 Services Reference, Circulation, ILL, EDDS, CAS/SDI, etc. One week 3 Automation Database creation, applications in different routines and services One week 4 Digitisation^ Digitising materials, Creating applications and products like institutional repository, Preservation, etc. One week

6. Do’s and Don’t do’s for the Intern Do’s a) Once the centre for the internship has been identified and assigned, the student should present herself/himself at the centre (for the scheduled duration). b) Students will get the workbook authenticated periodically by the Supervisor allotted to them by the Library and Information Centre. c) It will be mandatory for the students to submit the workbook as per format ( Annexure 1) after the completion of 1 month internship along with the internship report to the respective IGNOU Regional Centre. A detailed internship report in prescribed format ( Annexure 2) should also be submitted at your Regional Centre. Students studying in online programme need to submit the workbook and internship report on the LMS. d) While submitting the Workbook, students are required to enclose a “Certificate of Originality of Workbook” which should be authenticated by the Supervisor in the prescribed format. e) At the time of internship student will maintain decorum and discipline Don’t do’s a) The student should not abstain from training during the period of internship. b) Interns should not damage the property of the training host/organisation, otherwise, they will be held responsible and the loss if any may be recovered by the said organisation. c) After completion of the internship intern shall not claim to have full-time engagement otherwise.

the internship at the Regional Centre. They need to keep a photocopy of each workbook before submission to the Regional Centre. b) Detailed Report: The intern will submit a detailed project report based on the assignments and tasks completed during the training period and recorded in the workbook. Please submit the detailed report and the complete workbook at your Regional Centre. You are advised to keep a copy of these two documents with you before submitting. The Internship report will be further evaluated by evaluators. 10. No Financial Liability It is to be noted that there is no financial liability on account of internship on the part of the interns, LIC, or IGNOU. There is no fee for attending or imparting internship.

Annexure 1 : Internship Workbook INTERNSHIP WORKBOOK Weeks Module Day 1 Day 2 Day 3 Day 4 Day 5 Tasks Assigned & Performed Tasks Assigned & Performed Tasks Assigned & Performed Tasks Assigned & Performed Tasks Assigned & Performed 1 st^ week Operations^ 1.

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Sign of the Training Supervisor 2 nd^ week (^) Services 1.

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Sign of the Training Supervisor 3 rd^ week Automation 1.

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Sign of the Training Supervisor 4 th^ week Digitisation 1.

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Annexure 2: Internship Report

A report submitted in partial fulfillment of the requirements for the Award of Degree of BACHELOR OF LIBRARY AND INFORMATION SCIENCE By Name of the Student ………………………………. Enrollment No.:………… Under Supervision of ……………………………. At Name of the Library Place (Duration: - from ---------------to--------------) Faculty of Library and Information Science School of Social Sciences (SOSS) Indira Gandhi National Open University (IGNOU) Maidan Garhi, New Delhi – 110068

CERTIFICATE OF INTERNSHIP

This is to certify that Mr/Ms………………… student of BLIS , Indira Gandhi National University (IGNOU), New Delhi, bearing enrollment number……….. has successfully completed the internship at …………………………………………………………………………. From……………… to…………………………….

Internship Supervisor Librarian & Head

Contents

1. Introduction- Briefly introduce the internship as a concept , its objectives ,functions and benefits
2. Name of the Institution
3. Module Description- Please describes in detail the activities undertaken by you while learning and practicing the routines, operations, procedures and services. You may mention here exactly the activities that you undertook during the 100 hours of your internship. a) Operations: Acquisition, Accessioning, Classification, Cataloguing, e- Resource Management, Stock verification, Shelving, and shelf rectification, Maintenance, etc. b) Services: Reference, Digital reference, Indexing and Abstracting, Circulation, ILL, CAS/SDI, EDDS, Reprography, etc. c) Automation: Database creation (entering records in databases), applications in different routines and services, etc. d) Digitisation: Digitising materials, Creating applications and products like institutional repository, Preservation, etc.
4. About the library – Please describe the library in your words from the point of view of the following. a) Brief History of the Library b) Collection of the Library- Mention here the different types of collections in the library. This shall include print and electronic collections. Print collections may be of different kinds, like books, journals, and special collections, non- book material, collection acquired on gratis/ gift, government documents, etc. e- books, e- journals, databases, etc may be described in detail. c) Library staff- Professional, semi- professional and non- professional staff in the library with designations, job titles and their number must be described in detail. d) Status of Automation- Mention here the extent of automation in the library, whether it is completely, partially or very little automated. Indicate the type and name of software used. Also mention the type of automated services offered. If the library is part of any library and information network, mention the participation in the same.

e) Statuses of Digitisation- indicate the type and name of software used for digitisation and whether there is any institutional repository of the institution. Also mention the OER policy if any, of the institution. f) Services- Mention here the services offered by the library with the facilities and rules for the same. Whether these services are offered at a distance in the campus and outside the campus through the web.

5. Learning Outcomes – Please state in clear terms the learning that you had while working in the library. You may mention the learning in terms of the knowledge gained, skills learnt and your overall preparation to work in a library. Finally the description should conclude your ability to perform different tasks in a library. Also mention whether you will be able to do them independently or under the supervision of a senior.
6. Conclusion- Provide a conclusion of all the aspects mentioned in the above paragraphs. You may add here the views of excerpts from the literature with reference for any critical comments
7. Suggestions- Based on your observations, user feedback and experience of your working in the library give suggestions here.
8. Appendix - Documents to support your description in the report, like images showing your work undertaken in the library. EVALUATION CRITERIA Internship Report 70 Marks
9. Introduction 05
10. Module Description 50 a. Operations b. Services c. Automation d. Digitisation 3. Learning Outcomes 05
11. Conclusion, Suggestions and Presentation 10