SCHOOL OF SOCIAL SCIENCES & LAW, Study notes of Social Sciences

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SCHOOL OF

SOCIAL SCIENCES & LAW

September 2009

CONTENTS

• Health & Safety in Offices…………………………………………………………………
  • 1. Introduction (Staff & Students)………………………………………………….…
  • 2. Health & Safety at Work Act (Staff)……………………………………………….
  • 3. General Requirements (Staff)……………………………………………………...  Legal Requirements
  • 4. Sickness (Staff)……………………………………………………………………...  Environment
  • 5. Accidental/Hazard Reporting (Staff & Students)…………………………………
  • 6. Fire (Staff & Students)………………………………………………………………
• Fire Action…………………………………………………………………………………...
• Fire Evacuation Procedures……………………………………………………………...
  • 7. VDU/Display Screen Equipment (Staff)…………………………………………..
  • 8. Other Office Equipment…………………………………………………………….
  • 9. Lifting & Handling (Staff)…………………………………………………………...
  • 10. First Aid (Staff)………………………………………………………………………
  • 11. Electrical Safety (Staff & Students)………………………………………………..
  • 12. Security (Staff & Students)…………………………………………………………
  • 13. Good Practice (Staff)………………………………………………………………..
  • 14. Training (Staff)……………………………………………………………………….
  • 15. General Well Being (Staff)………………………………………………………….
  • 16. Health & Safety Notices (Staff & Students)………………………………………
  • 17. Risk Assessment for Student Projects…………………………………………..
• First Aiders…………………………………………………………………………………
• Useful Websites…………………………………………………………………………...
• Useful Contacts……………………………………………………………………………
• Fire Evacuation Procedures…………………………………………………………….
• Index of Health & Safety Notices (APP1)……………………………………………..

2. Health and Safety at Work Act (Staff)

 Legal Requirements

The Legal requirements as outlined in the University’s Health and Safety Manual identifies that under the Workplace Health, Safety and Welfare Regulations 1992, that it is the employers responsibility to ensure the health, safety and welfare at work of all employees 2. In addition, it is the responsibility of the Head of the School/Directorate to make necessary arrangements to ensure the health, safety and welfare at work of all employees.

You should be aware that there will be major building works going on at Gipsy Lane Campus during 2009/2010 and beyond. Staff, students and visitors should take extra care around sites where work is being undertaken and also, on the roads within the campus as heavy vehicle traffic will be increased at certain times.

3. General Requirements (Staff)

 Environment

The place in which you work should:

• Be safe and comfortable place
• Have good ventilation with source of Fresh or Purified’ air.
• The Office should attain a minimum legal temperature of 16°C after the first hour. An ideal temperature is between 18°C - 20°C but should not be higher than 27°C
• Lightening should be good and appropriate and sufficient for the job.
• Space – everyone should have at least 11 cubic meters of working space and floor area of 3.66 Square meters.

4. Sickness (Staff)

On the first day of sickness/illness, you should contact your line manager. If you are absent through sickness for up to 5 working days (7 days including Saturday and Sunday) you should complete a Self-Certificate SC1 which is available via your line manager or from Personnel. This should be completed and sent to Personnel no later than the 8 th^ calendar day of sickness. A doctor’s certificate is required for more than 7 days sickness. If you are likely to be absent for a long time due to illness or injury, the Occupational Health Nurse will be informed. She will then contact you to see if there is anything that can be done to help you on your return to work.

(^2) OBUHSN-30 Issue 04 April 2009

5. Accident/hazard reporting (Staff & Students)

Any accident/incident or hazard must be reported immediately You should:

• Contact the nearest First Aider.
• Make safe any equipment involved where safe to do so.
• For emergencies ring 222 during normal working hours or 999 at any other time.
• Contact the Health and Safety Division if either the accident has caused the injured party to attend hospital and/or in the event of a dangerous occurrence
• As soon as immediate action has been carried out, the accident/incident must be reported using the University’s Accident Report Form OBUAR-11/2001. Accident report forms are available from you’re the School Health and Safety Advisor.

6. Fire (Staff & Students)

Fire prevention is the key. All members of staff are required to take a Fire Extinguisher Training Course where you will be taught what to do in case of a fire, the types of extinguishers available and their use. For further details contact your line manager or the Health and safety Division:

• Smoking - This University has a `No Smoking’ policy and this applies to staff, students and visitors.
• Paper - The School holds a lot of paper in the form of applications and other documentation. Care should be taken that this is stored properly and not next to electrical equipment and/or sources of heat.
• Cleaning fluids, toner for the photocopier or printer are to be store correctly and disposed of correctly, mainly aware from a heat sources. For guidelines on this you should refer to the Oxford Brookes University Health and Safety Manual.
• Electrical circuits are not overloaded.
• Materials are not stored as to restrict the airflow through electrical equipment

As a constant user of VDU/screen equipment, you are required to attend the course provided by the University. You will be given information on when the next course is available. If you require spectacles for VDU work, the University will cover the cost up to a certain amount, currently about £60.00. The School Health and Safety Advisor will advise you on how to claim^4.

8. Other Office Equipment

All office equipment should be in good order and qualified people should carry out any repairs to any piece of office equipment.

 Chairs should be at the correct height for you and should be adjusted in line with the workstation, monitor and keyboard. If you have special needs regarding your chair i.e. back problems, you should speak to the Occupational Health Nurse and the Admissions Officer regarding purchasing the correct chair for your needs.  Fax Machines, Printers, and Photocopiers. NO ONE SHOULD EVER START A MACHINE UNLESS THEY KNOW HOW TO STOP IT IN AN EMERGENCY. Any guards and covers should be kept in position unless removed by authorised personnel for maintenance or other appropriate tasks 5.

9. Lifting & Handling

Lifting/Moving Care should be taken when lifting or handling heavy or bulky objects in the office. DO NOT try to lift or move something that is too heavy. Assistance should be sort if the item is too large or bulky. Site and Services staff should be contacted to assist in the moving of furniture, large amounts of post, confidential shredding etc. Manual handling training is provided by the Health and Safety Division. Details of all health and safety courses can be obtained from the Oxford Centre for Staff Learning and Development, OCSLD 6. Paper Cuts One of the most common accidents is that of Paper Cuts. Take care when handling paper, files or other documents, try not to run your fingers along the edges of the paper. If you need to cover the cut, you can find a plaster in the first aid box.

(^4) OBUHSN-32 Issue 04 April 2009 (^5) OBUHSN-30 Issue 04 April 2009 (^6) OBUHSN-34 Issue 04 April 2009

10. First Aid (Staff)

Please familiarise yourself with the location of First Aid Boxes in your working area. A list of First Aiders in or near the School can be found towards the back of this handbook. The on-line Internal Telephone Directory^7 contains the complete University list of First Aiders. First Aiders details are also posted around the University on green notices 8.

11. Electrical Safety (Staff & Students)

As outlined in the Oxford Brookes University, Health and Safety Manual, all fixed and portable electrical equipment has to conform to the Electricity at Work Regulations 1989, the Provision and Use of Work Equipment Regulations 1992 and must be wired to the IEE Regulations (16 th^ Edition)^9. The School has nominated and trained persons to carry out the testing of portable electrical equipment and electrical equipment such as plugs, cables etc are inspected regularly. If you have any problems with any of your electrical equipment, PC, plugs, fans etc. you should inform the School Health and Safety Advisor.

12. Security (Staff & Students)

The Site Services Office deal with the main University security. They also have other responsibilities within the university, such as cleaning, care taking.

All staff should note the following:  You should be able to produce your staff identification card on request.  You should not leave personal belongings unattended.  If you are working after normal working hours let the Site Services office know.

13. Good Practice (Staff)

Good practice is really good housekeeping. If you re-arrange your work area, you should always have safety in mind. You should be aware of the following:

 Safe storage – shelves should not be overloaded and at a reasonable height. Access to high shelves should be by use of a step stool. You should not over-stretch yourself.

 Do not leave any materials or equipment where people may trip or fall over them.  Do not use a chair to reach high places, the step stool should be used.

 Take care when using a stapler especially if it has jammed. Care should be taken on opening and or re-filling it.

(^7) Oxford Brookes University, on-line Internal Telephone Directory (^8) OBUHSN-10 Issue 04 April 2009 (^9) OBUHSN-33 Issue 04 April 2009

Outdoor Education. If you are involved in laboratory work then No. 19, Hazardous Substances, may well be appropriate.

These notices can be accessed on the Brookes Intranet, website address

http://www2.brookes.ac.uk/services/safety

17. Risk assessment for Student Projects

Any student carrying out a fieldwork or research project either in the UK or overseas is required to fill out a risk assessment form. The form can be retrieved from the Human Resources website – click on HR forms and download APPLICATION FORMS 1 AND 2 of the Oxford Brookes University Health and Safety Notice No#24. These should be completed and discussed fully with the supervisor before submitting to Maggie Kleszczewska in the School Office, Social Sciences and Law, G4.16.

http://www.brookes.ac.uk/services/hr/health_safety/docs/OBUHSN-24.doc

FIRST AIDERS

Name Internal Phone Location

Jon Wells 3780 Gibbs 5.

Wakefield Carter 4154 Clerici 227

Charlotte Howard 4901 HDH G

Adrian Parker 3753 Gibbs 4.

Robert Drake 4134 Gibbs 2.

Jane Salisbury 4931 HHH G

Angie Hissey 3950 Gibbs 4.

Helen Walkington 3185 Gibbs 4.

In addition to this list, you will note that First Aiders are also identified on a wall-mounted list in the corridors. This list may change.

USEFUL WEBSITES

Here are a few useful web sites. If you have received this handbook as a file, you can click on the web address within the file and as long as you are `logged on’ you will be taken to that web site. Health and Safety Executive http://www.hse.gov.uk/ RIDDOR – Accident Reporting http://www.riddor.gov.uk/info.html Stationery Office http://www.the-stationery-office.co.uk/ First Aiders – Internal tel. directory https://kmis.brookes.ac.uk/csms/wtel_dir.first_aider Health and Safety Division http://www2.brookes.ac.uk/services/safety Staff Learning and Development http://www.brookes.ac.uk/services/ocsd/ Buildings/Environment/Catering http://www.brookes.ac.uk/services/environment/

FIRE EVACUATION PROCEDURES

Upon hearing the fire alarm you must:

 Vacate the building using the nearest fire exit.

 Never stop to collect personal belongings.

 Never use a lift.

 Do not run.

 You should NEVER re-enter the building until it is safe to do so and you have been given the `all clear’.

REMEMBER!

YOU MUST ALWAYS VACATE THE BUILDING

WHEN YOU HEAR THE FIRE ALARM

APPENDIX1: OBUHSN’s

Document title (code)

Health and Safety Policy (OBUHSN-01) Health and Safety Management Arrangements (OBUHSN-02) Health and Safety Responsibilities of Individual Post Holders in Oxford Brookes University (OBUHSN-03) Responsibilities of Staff or Others Appointed to Specific Health and Safety Roles (OBUHSN-04) Oxford Brookes University Health, Safety, Welfare and Environment Committee (OBUHSWEC) (OBUHSN-05) Oxford Brookes University Health and Safety Advisors Forum (OBUHSN-06) Safety Representatives (OBUHSN-07) Fire and Evacuation Procedures (OBUHSN-09) Medical, Occupational Health and First Aid Facilities (OBUHSN-10) Accident, Incident, Dangerous Occurrence and Diseases Reporting Procedures and Investigations (OBUHSN-11) Health and Safety Information for Students (OBUHSN-12) The Health and Safety of Visitors to the University (OBUHSN-13) Safe Working by Contractors at Oxford Brookes University (OBUHSN-14) Children and Young Persons in the University (OBUHSN-15) Health and Safety in the Halls of Residence (OBUHSN-16) Health and Safety in the University Small Halls (OBUHSN-17) Electrical Safety (OBUHSN-18) Hazardous Substances (OBUHSN-19) Noise (OBUHSN-20) Personal Protective Equipment (OBUHSN-23) Fieldwork and Outdoor Education (OBUHSN-24) Minibus Drivers (OBUHSN-27) Guidance for the Preparation of School/Directorate Health and Policy Documents (OBUHSN-28) Health and Safety in Offices (OBUHSN-30) Working Alone in Safety (OBUHSN-31) Safe Use of Display Screen Equipment (OBUHSN-32) Portable Electrical Equipment Testing (OBUHSN-33) Manual Handling (OBUHSN-34) Asbestos (OBUHSN-35) Risk Assessment (OBUHSN-36) Environmental Management (OBUHSN-37) Travelling and Working Overseas (OBUHSN-38) Respiratory Policy (OBUHSN-39)