Renovation of Sellery and Witte Residence Halls: Project Description and Scope of Services, Lecture notes of Engineering

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REQUEST FOR ARCHITECTURAL & ENGINEERING

DESIGN SERVICES

Sellery & Witte Residence Halls Renovation

September 2014

Project No. 14E2O

TABLE OF CONTENTS

• Project Background and Purpose ....................................................................................... PAGE
• Project Description ..............................................................................................................
• Scope of Services ...............................................................................................................
• Consultant Qualifications ....................................................................................................
• Project Budget Summary ....................................................................................................
• Project Schedule Summary ................................................................................................
• Project Conditions and Issues ............................................................................................
• Additional Documents .........................................................................................................
• Attachments ........................................................................................................................

• Replacement or reuse of major plumbing system components (domestic water heaters, water softeners, recirculating pumps, backflow preventers, etc.) to be determined during pre-design.
• Replacement of all windows and resealing exterior pre-cast panels.
• Construction of a tower connector addition on each building that will connect all floors horizontally. On each floor, the tower connector addition and adjacent existing re- purposed spaces should be efficiently configured to provide a four elevator central core and lobby space, bathrooms, recycling room, program and study spaces, and a kitchenette.
• Remove and/or demo current elevators, trash chutes, lounge space and bathrooms for repurposing.
• Floor wing finishes will be upgraded to include carpet, painting, lighting, and removal and replacement of existing ceiling treatments.
• Resident room finishes will be upgrades to include new doors and locks, painting, removal and replacement of asbestos floor tile with carpet, new blinds and lighting.
• Stairwells will be selectively upgraded with new finishes to include painting, flooring and lighting.
• Renovation of first floor space and finishes, incorporating the new tower connector addition. Primary first floor functions include multiple program and study spaces, main lounge, desk, classrooms, offices (various purposes and functions) and common bathrooms. The extent of renovations on first floor will vary and be confirmed during pre-design.
• Renovation of basement space and finishes, incorporating new tower connector addition and required mechanicals. A new resident laundry, study and vending area will be incorporated into new design along with current functions. The extent of renovations on the basement level will vary and shall be confirmed during pre-design.
• Incorporate one new two bedroom staff apartment in each hall.
• Utilities are described in the Project Conditions and Issues section of this document.
• Project Phasing to be determined during the pre-design phase.
• Construction staging will be adjacent to the buildings with exact locations determined during the pre-design phase.

Major renewal and renovation components specific to Sellery Hall include:

• Re-landscape areas required by project and to finish those areas not addressed by other projects in the area.
• Screen lower dock area.
• Develop a new main entry facing the East Campus Mall and Gordon Dining and Event Center, incorporating the need for a pass-through from this new entrance to a secondary entrance to the north.

Major renewal and renovation components specific to Witte Hall include:

• Create a lower level dock area for trash and recycling removal, deliveries and maintenance access.
• Re-landscape the Witte “back-yard”, considering both the resident recreational space needs and the need for move-in and move-out parking space.
• Remodel two staff apartments into one new two bedroom apartment.

Scope of Services

The A/E consultant team will be selected, based on qualifications, to provide pre-design, design, and construction phase services for this project, with an initial contract for pre-design services. The pre-design contract will provide services to complete a Program Statement with Enhancements. The second contract will provide remaining design services and construction services. The second part will be initiated upon satisfactory completion of pre-design deliverables by the consultant and mutual approval by the campus, UW System, and DFD.

Part 1: In addition to the requirements for pre-design in the DFD Policy and Procedure Manual for Architects/Engineers and Consultants , and the DFD Guide to the Preparation of a Program Statement, following additions and clarifications should be noted.

• The A/E Team will prepare documents for, participate in, and assist campus staff in public review including Joint West Campus Area Committee meeting (1 meeting) and Campus Review Board (1 meeting), both to present and discuss the pre-design concept.
• The A/E will work with the DFD and the appropriate campus staff (UW-Madison FP&M Physical Plant, Campus Planning, Capital Planning, UW Housing, Safety department, and UW Police) to review the Pre-Design documents. The A/E team will attend a review meeting at the Pre-Design review stage. The groups will provide written comments to the DFD Project Manager based on the documents, and discuss the comments with the A/E and their sub consultants. Written responses are required to be provided by the A/E to the DFD Project Manager. The A/E will provide the campus with eight (8) complete review sets in addition to the review sets required for DFD.

Part 2: In addition to the requirements for preliminary design through construction in the DFD Policy and Procedure Manual for Architects/Engineers and Consultants , the following additions and clarifications should be noted.

• The A/E team will prepare documents for, participate in, and assist campus staff in public review including Joint West Campus Area Committee meetings (1 meetings), City of Madison Plan Commission (1 meeting), City of Madison Development Assistance Team (1 meeting), and Campus Design Review Board (2 meetings). It is desired that these meetings occur during the schematic design phase and prior to the submission of the Preliminary Review and Design Report. The A/E team will also prepare documents necessary for Board of Regents and State Building Commission approvals.
• The A/E will work with the DFD and the appropriate campus staff (UW-Madison FP&M Physical Plant, Campus Planning, Capital Planning, UW Housing, Safety department, and UW Police) to review the Preliminary Review and Final Review documents. The A/E team will attend a review meeting at each of the Preliminary Review and Final Review stages. The groups will provide written comments to the DFD Project Manager based on the documents, and discuss the comments with the A/E and their sub consultants. Written responses are required to be provided by the A/E to the DFD Project Manager. The A/E will provide the campus with eight (8) complete review sets in addition to the review sets required for DFD for the Preliminary Review and Final Reviews.
• A/E will provide 3D detailed design renderings illustrating massing, volume of main spaces, finishes, and colors for review by UW Housing and FP&M as the project progresses. These drawings should show information appropriate to the phase of the work (early drawings will show the architecture of the spaces, later drawings will show all colors and materials). These drawings will show exterior elevations and all major interior spaces. These drawings will also be used in the public and city zoning review process for the project.

Project Budget Summary

Budget Item Cost Construction $38, 089 , Project Contingency $3, 967 , A/E Design Fees $3,18 4 , Other Consultant Fees* $ 76 , DFD Management Fee $1, 684 , Movable and Special Equipment $ TOTAL $ 47 , 000 ,

• Other design fees include services contracted for separately such as testing and balancing, commissioning, asbestos abatement design, etc.

Project Schedule Summary

A/E Team Selection October 2014 Pre-Design submittal April 2015 Preliminary Design submittal July 2015 BOR/SBC Authority to Construct September 2015 Final Review Submittal June 2016 Receive Bids January 2016 Begin Construction May 201 7 Substantial Completion June 20 20 Closeout /Final Completion August 2020 *

• The schedule summary above reflects a total construction duration that spans three consecutive years, including summer periods. Based on phasing scenarios to be explored during design, operational availability of spaces, and campus University Housing cash flow, the potential exists to condense this overall construction duration.

Project Conditions and Issues

Utility Conditions and Issues

This project will be connected to the campus’ steam system, campus central chilled water system, campus high voltage electrical power system, and campus IP, voice and CATV networks. Examples of information to be provided to the selected A/E team by UW-FP&M include:

• Description of utilities available and whether these are campus or outside utility sources.
• Known utility capacity, condition, or location issues.
• Known storm water management requirements or other issues.
• Known related projects and facilities that will affect or be affected by this project.

Known existing utilities and future projects are as follows:

• Chilled water supply and return mains with capacity exists within Dayton Street.
• Future Sellery Hall take-off and stub-out valves for steam are in place in an existing tunnel at the Southeast corner of Sellery.
• Current Utility Project DFD #13H1L – Lake Street Steam Condensate Renovations. This project renovates high pressure steam (HPS), pumped condensate return (PCR) and compressed air (CA) utilities along Lake Street between Dayton Street and Johnson Street including the replacement of two (2) steam pits, replacement of utility distribution to Witte Hall, and refurbishment of a concrete box conduit along Lake Street.

Sustainability Expectations

The DFD Sustainability Requirements should also be followed closely throughout the project. Energy performance and water usage goals will be established during the pre-design phase. Payback analysis will need to be included in establishing these goals.

WEPA Compliance Conditions

In accordance with the Wisconsin Environmental Policy Act (WEPA), this project has been determined to be a Type III action and will not require a full Environmental Impact Assessment or Environmental Impact Statement. This is based on the fact that this is mainly an interior renovation project of existing buildings. UW FP&M staff will document this determination and file the appropriate paperwork with UW System and DOA. No further WEPA action will be necessary.

Additional Documents

The following links contain information that informs the design of this project.

UW-Madison Campus Master Plan: http://www.uc.wisc.edu/masterplan/

UW Madison Technical Guidelines https://fpm- www3.fpm.wisc.edu/cpd/ConstructionDesignGuidelines/TechnicalGuidelines/tabid/80/Default.aspx

UW Housing Master Plan https://www.housing.wisc.edu/masterplan/pdf/2008_masterplan_update_final.pdf

Existing Floor Plans Sellery – http://www.cpd.fpm.wisc.edu/projects/Sellery_Plans.pdf Witte - http://www.cpd.fpm.wisc.edu/projects/Witte_Plans.pdf