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Communication Skills 11: Formal is * You can see that the notice contains the following information : ELEMENTS OF A NOTICE »- beets Grit Uihiihe. Nemes vand complete address/contact! a information of the organization “ . Date of issuing the notice 2 ~~ | 3. Notice headings 4 - Clear content (purpose for which the notice is issued, information about who it is addressed to, day, date, time and venue of the event, action expected) 5. Name and designation of the issuing authority Remember, the notice is mostly written in a box and is very short—about 50-75 words. Exercise 2: Draft the following notices. 1. As the Secretary of the Student’s Union, draft a notice informing all the students of F.Y.B.A. that the textbooks of the Foundation English course are now available at Kitab-ghar, 304, Emperor Complex, Maninagar, Dhrangadhra. They can collect their copies during a fixed time (specify). 2. The Kasturba General Hospital, Porbander is organizing a blood donation camp for students in their college, J.S. Patel Arts and Commerce College, during the weekend. As the Chief Medical Officer of the Hospital draft a notice informing all the students of this college about the details of the camp. 3. The M.P. Desai Arts and Commerce College will be accepting forms for admission to their B.A. and B. Com. programs. Write a notice informing all 250 Developing Communication Skills MINUTES Indian Oil Industries Ltd. } Singhal House | 12, Ashok Road New Delhi 110001 Staff Welfare Association Minutes of the second meeting of the Executive Committee held at 5 pm. on Wednesday, 28 Februar, 2006 at Singhal House. _Members Present Shri A.K. Dasgupta (Chairman) ae ea Shri Y. Nagappa Shri Nazir Ahmed Miss Clare Thomas Shri K.S. Duggal (Treasurer) Shri Gokul Shilpe (Secretary) Members Absent Shri Ram Bharose 2.01 Minutes of the previous meeting The minutes of the meeting held on 4 January, 2006 were taken as read, adopted and signed by the Chairman. 2.02 Cafeteria report The sales report of the Cafeteria was received and approved. The suggestion of the Manager to serve mini meals during lunch time was accepted on a trial basis for three months. | 2.03 Celebration of Holi It was decided to organise an informal get-together and a short entertainment programme at 6 pm on 4 March. A sum of Rs 15,000 was approved for the purpose. The secretary was asked to work out the details. 2.04 Raise in subscription In view of the rising cost of goods and services a proposal was put forward by Shri Shilpe to raise the annual subscription fromRs 50/- to Rs 75/- from the financial year 2006-07. The proposal evoked mixed reaction and certain modifications were suggested. Ultimately it was decided to raise the subscription to Rs 70 only. 2.05 Request for donation As it was increasingly becoming difficult to meet the expenditure, from the Association's ow a resolution to request the management of the Company for a recurring donation of Rs 20,000/- pet annum, moved by the Chair was unanimously adopted. n resources. 
