Download IP Video & VOIP Phone System Bid for Manchester, CT Schools and more Study notes Voice in PDF only on Docsity!
ADDENDUM
Security Upgrades for 12 Schools – Manchester Addendum #2-
VIDEO SURVEILLANCE & PHONE SYSTEMS
SECURITY UPGRADES for 12 SCHOOLS MANCHESTER, CT 06040 BID #14/15-
S/P+A PROJECT NO. 14.
DATE: March 2, 2015
The following changes to the Drawings and Project Specifications shall become a part of the Drawings and Project Specifications; superseding previously issued Drawings and Project Specifications to the extent modified by Addendum No. 2.
Requests for Information (RFIs):
Q1: Regarding the Video bid - We see Sony cameras w/licenses listed, but no Video Management System (VMS) listed. Are the licenses for an existing VMS? If yes, which manufacturer? If no, will we provide a VMS including hardware at each school? A1: VMS is currently being used within the district and is specified within Section 282300, Article 2.2.B., as IP Video, Sentry VMS, Enterprise Platform.
Q2: The Bid is spec’d for IPVideo Software and either Dell/HP Hardware. IPVideo now sells their Software/Hardware as one purpose built solution. Please see attached document titled “hardware” from the manufacturer. Please advise. A2: Only HP or DELL servers shall be accepted as specified. The DELL server specifications are stated within the project manual, Section 282300, Article 2.3.C.1.
Q3: Is switching equipment being provided by the awarded bidder or others? A3: Network switches are provided by other and not part of this project. All Voice QOS and security IP addressing information must be relayed by the Contractor awarded this project to the client in a cohesive manner so that the network switches can be configured by others.
Q4: Can you state what the start date is for the project? A4: The Town hopes to award the contract the week of March 16 and the Contractor can start as soon as the contract is signed and submittals are approved.
Q5: Section 280533-7 3.1B(3) states that EMT shall be installed above ceiling and in interior walls. Can open cabling be installed in lieu of EMT above ceilings and interior walls? A5: Yes, but must be at a protected distance from any EMI source and installed onto proper J-Hooks as specified.
Q6: Are all ceilings drop-tile ceiling type except for the locations that show spline ceiling or dry wall? If not can a set of plans be issued to show locations of exposed, drywall, drywall with glue on tiles, etc.? A6: Drawings show locations with hard ceilings. A walk through of the High School was scheduled via Addendum #1.
Q7: Some of the plans show CCTV cameras in a light grey color. Is this an existing camera location, future camera location or something else?
ADDENDUM
Security Upgrades for 12 Schools – Manchester Addendum #2-
A7: Existing Cameras are shown as reference and labeled with a suffix “E” for existing. All existing analog cameras are to be replaced with new IP Cameras as noted within the Drawings.
Q8: Can the town state the vendor’s name, telephone number and contact name it is currently using for the Alcatel-Lucent system? A8: The current contractor servicing the Alcatel Lucent system is Advance 2000. The account executive is Ken Eon, 617-314-9523.
Q9: After reviewing your school by school breakdown in the bid proposal, please state if the voice cabling is to be part of the VOIP phone system? If not please state where the pricing should be placed on the bid form. A9: Yes voice cabling shall be included as part of the VOIP phone system. All Category 6, plenum rated Ethernet cabling is required for every phone and camera locations. This cabling is part of the Voice and Video Surveillance System, Bid #14/15-64.
Q10: Unit Price #1 and #2 – Contractor will need the length of Cat 6 cable that is to be installed for these items? A10: Provide costs for 150 feet and 290 feet, respectively.
Q11: The interior and exterior cameras quantities do not match the licenses and install network drops in Keeney, Manchester Regional Academy, Manchester High School, and Verplanck. Please review. A11: Please refer to the revised Bid Form in Addendum #2.
Q12: We have noticed in the bid it states the bidder must be DAS Pre-qualified and also be a certified reseller of both IPVideo Corp and Alcatel-Lucent. Can you please explain this, as we do not feel there will be any companies which hold all three certifications. A12: The DAS prequalification applies to the prime bidding contractor. The certified reseller can be a subcontractor to the prime bidder and not hold DAS prequalification. However if the subcontractor’s bid is at or above the $500,000 threshold, the subcontractor must also be DAS prequalified.
Q13: Can you please publish a list of the all potential bidders who have picked up the plans? A13: You must contact the Town of Manchester for the list of plan holders.
Changes to the Specifications:
- BID FORM has been deleted in its entirety. A new BID FORM has been added and is attached as part of this addendum. (5)
- SECTION 273100, VOICE COMMUNICATION:
o Page 3, Article 1.6.A.2., delete “and must have facilities and staff located within Connecticut” in its entirety. o Page 10:
Article 2.2.B., add to the end the attached additional BOM. (2) Part 2, add to the end the following:
REVISED BID FORM
Security Upgrades for 12 Schools – Manchester Revised Bid Form-
(To be submitted in duplicate)
BIDDER: Name
Address
To: Director of General Services Town of Manchester 494 Main Street Manchester, CT 06040
Project: Video Surveillance & Phone Systems Security Upgrades for 12 Schools Manchester, Connecticut 06040 Bid #14/15-
In preparing this bid, we have carefully examined the Bidding Documents for this Project. We have visited the site and noted the conditions affecting the Work.
The Bidding Documents referred to include Drawings and Project Manual dated February 2, 2015 entitled Security Upgrades for 12 Schools, Manchester, Connecticut, prepared by Silver/Petrucelli + Associates, Inc., Hamden, Connecticut.
We propose to perform the work described in the Bidding Documents, in keeping with definitions of Article 1 of the Instructions to Bidders, for the Base Bid Sums of:
Base Bids:
Bowers Elementary School: *Purchase and Install 14 Interior IP Video Surveillance Cameras $ *Purchase and Install 15 Exterior IP Video Surveillance Cameras $ *Purchase 29 Licenses for IP Video Surveillance Cameras $ *Install 29 Network Drops for IP Video Surveillance Cameras $ Purchase and Install VOIP Phone System as Specified $ Subtotal $
Buckley Elementary School: *Purchase and Install 18 Interior IP Video Surveillance Cameras $ *Purchase and Install 15 Exterior IP Video Surveillance Cameras $ *Purchase 33 Licenses for IP Video Surveillance Cameras $ *Install 33 Network Drops for IP Video Surveillance Cameras $ Purchase and Install VOIP Phone System as Specified $ Subtotal $
Illing Middle School: *Purchase and Install 3 Interior IP Video Surveillance Cameras $ *Purchase and Install 0 Exterior IP Video Surveillance Cameras $ *Purchase 3 Licenses for IP Video Surveillance Cameras $
REVISED BID FORM
Security Upgrades for 12 Schools – Manchester Revised Bid Form-
*Install 3 Network Drops for IP Video Surveillance Cameras $ Purchase and Install VOIP Phone System as Specified $ Subtotal $
Keeney Elementary School: *Purchase and Install 16 Interior IP Video Surveillance Cameras $ *Purchase and Install 16 Exterior IP Video Surveillance Cameras $ *Purchase 32 Licenses for IP Video Surveillance Cameras $ *Install 32 Network Drops for IP Video Surveillance Cameras $ Purchase and Install VOIP Phone System as Specified $ Subtotal $
Manchester Regional Academy: *Purchase and Install 11 Interior IP Video Surveillance Cameras $ *Purchase and Install 13 Exterior IP Video Surveillance Cameras $ *Purchase 24 Licenses for IP Video Surveillance Cameras $ *Install 24 Network Drops for IP Video Surveillance Cameras $ Purchase and Install VOIP Phone System as Specified $ Subtotal $
Martin Elementary School: *Purchase and Install 11 Interior IP Video Surveillance Cameras $ *Purchase and Install 15 Exterior IP Video Surveillance Cameras $ *Purchase 26 Licenses for IP Video Surveillance Cameras $ *Install 26 Network Drops for IP Video Surveillance Cameras $ Purchase and Install VOIP Phone System as Specified $ Subtotal $
Manchester High School: *Purchase and Install 36 Interior IP Video Surveillance Cameras $ *Purchase and Install 10 Exterior IP Video Surveillance Cameras $ *Purchase 46 Licenses for IP Video Surveillance Cameras $ *Install 46 Network Drops for IP Video Surveillance Cameras $
- 1 Camera Server/Storage Device $ Purchase and Install VOIP Phone System as Specified $ Subtotal $
Robertson E. S.: *Purchase and Install 14 Interior IP Video Surveillance Cameras $ *Purchase and Install 18 Exterior IP Video Surveillance Cameras $ *Purchase 32 Licenses for IP Video Surveillance Cameras $ *Install 32 Network Drops for IP Video Surveillance Cameras $ Purchase and Install VOIP Phone System as Specified $ Subtotal $
Central Office: *Purchase and Install 4 Interior IP Video Surveillance Cameras $ *Purchase and Install 1 Exterior IP Video Surveillance Cameras $ *Purchase 5 Licenses for IP Video Surveillance Cameras $
REVISED BID FORM
Security Upgrades for 12 Schools – Manchester Revised Bid Form-
June 15, 2015. We will also be able to substantially complete the remainder of the scope of work by July 31, 2015.
Bid Alternates:
The undersigned proposes to furnish all Labor, Materials, Equipment and Services necessary to construct the items listed in the Alternates described in Section 012300 for the stipulated sum of:
ADD ALTERNATE NO. 1: UPS System:
Add to the Entire Project Base Bid a Total of:
Dollars ($ .00) written figure
The project schedule will be increased by _____ calendar days to complete the work indicated under Alternate 1.
ADD ALTERNATE NO. 2: 911 System:
Add to the Entire Project Base Bid a Total of:
Dollars ($ .00) written figure
The project schedule will be increased by _____ calendar days to complete the work indicated under Alternate 2.
Unit Prices:
As required by the Base Bid, should deteriorated or damaged materials be required to be removed as determined by the Architect or Owner, the cost to remove and replace the referenced material, (or credit for specified material not provided or installed) including all labor, material, equipment and related furnishings is as follows:
- Interior camera, Sony #SNC-DH140T, 150 feet of Category 6 cabling, all terminations, testing, installation and configuration $_______ ea
- Exterior camera, Sony #SNC-DH260, 290 feet of Category 6 cabling, all terminations, testing, installation and configuration $_______ ea
- IP Touch 4028 phone $_______ ea
- IP Touch 4038 phone $_______ ea
- 300 feet of Category 6 cabling, all termination products, testing and installation $_______ ea
If written notice of the acceptance of this Bid is mailed, telegraphed or delivered to the undersigned at the Address designated below, within ninety (90) days after the date of Bid Opening, or any time thereafter before this Bid is withdrawn, the undersigned will, within ten (10) days after the date of mailing, telegraphing or delivering of the notice, execute and deliver a contract in the Agreement Between the Town of Manchester and Contractor as provided in this project manual.
REVISED BID FORM
Security Upgrades for 12 Schools – Manchester Revised Bid Form-
The undersigned acknowledges that he has examined the documents, visited and examined the site as required under "Instructions to Bidders", examined the availability of labor and materials and further agrees to comply with all the requirements as to the conditions of employment and wage rates set forth in the Contract Documents.
Addenda:
The undersigned acknowledges receipt of the following addenda to the Contract Documents, listed by number and date:
Number , Dated: Number , Dated: Number , Dated: Number , Dated:
Exceptions:
NON-COLLUSIVE BID STATEMENT
The undersigned bidder certifies that his bid is made independently and without collusion, agreement, understanding or planned course of action with any other bidder and that the contents of his bid shall not be disclosed to anyone other than his employees, agents or sureties prior to the official bid opening.
ATTACHMENTS – Contractor is to attach the following:
**1. Bid Bond
- Contractor’s Qualification Statement, AIA A305 or similar providing same information
- DAS Bid Update Statement**
Date:
Signature:
Printed Name and Title of Agent submitting bid:
Name of Company:
Address:
Telephone Number:
Fax Number:
Email:
This Bid may be withdrawn prior to the scheduled Bid Opening or any postponement thereof.
VOICE COMMUNICATION Include to Specification 273100, PART 2 - PRODUCTS, 2.2 BILL OF MATERIAL
OI Code Qty BiCS/OpenTouch basic packages OPENTOUCH MC 2.0 SERVER 3BA03256AE 1
Functionality software licenses MASTER CONFERENCE UPG ADDITIONAL 500 EXT 3BA09951AA 1 ARS & OVERFLOW UPG ADDITIONAL 500 EXT 3BA09955AA 1
Applications SIP VM W/. OTUC UP TO 500 EXT 3BA09141JB 1 SIP VM W/. OTUC UPGR ADDITIONAL 500 EXT 3BA09146JB 2 M8770 ADDITIONAL CLIENT LICENSE 3BA09364JC 1 M8770 START PACK ENTRY BASE 250 EXT 3BA09621JC 1 8770 START PACK ENTRY ADDITIONAL 100 EXT 3BA09623JA 16 M**8770 START PACK ENTRY ADD. 100 EXT 3BA09623JC 15 CSTA 500 BYPASS 3BA09665AA 3 8770 R2.5 SOFTWARE LICENSE 3BA09739JA 1 ACCOUNTING UPGRADE ADDITIONAL 500 EXT 3BA09957AA 1 CONFIGURATION UPG ADDITIONAL 500 EXT 3BA09960AA 1 ALARMS UPGRADE ADDITIONAL 500 EXT 3BA09961AA 1 8770 R2.5 SOFTWARE PACK DVD-R 3BH11669AF 1
User software licenses FREE OF CHARGE UPGRADE STAND-ALONE 3BA09018JA 1 PASSIVE COMMUNICATION SERVER LICENSE 3BA09046JA 7 ANALOG -1 USER 3BA09088JA 72 CALL BY NAME -1 USER 3BA09091JA 547 BUSINESS IP -1 USER 3BA09101JA 547 G723.1 SERVER 3BA09643AA 354 G729A SERVER 3BA09644AA 354 G729A CLIENT 3BA09646AA 547 SOFTWARE LICENSE ENTERPRISE R11.1 3BA09735JA 1 e-CS ENGINE UPGRADE ADDITIONAL 500 EXT 3BA09985AA 1
OpenTouch software licenses MOTMC -1 USER 3BA09690JC 1535 OTMC -1 AUTO ATTENDANT AUDIO PORT 3BA09693JA 14 MOTMC -1 AUTO ATTENDANT AUDIO PORT 3BA09693JC 6 OTMC -1 AUDIO PORT 3BA09696JA 60
OEM POWER CABLE PLATFORM US 3BA58145AA 2
OEM Hardware 20 INCH TFT MONITOR PC/SERVER 3BA27675AA 1 SERVER RACK PACK 3-4 WIN 2008 R2 SRVR EN 3BA27770EN 1 USB KEYBOARD PC/SERVER EN 3BA57296EN 1
OEM Software OTMC -1 AA SYSTEM TTS PROMPTS L1 3BA09694JA 1
Software Support Services ENTERPRISE SES 3EY10002AA 1
