Academic Administrator Job Role at St Mellitus College | Lecture notes Theology

Job description

Job profile

Job title

Academic Administrator

Department

Academic Administration (Registry/Assessment)

Reports to

Academic Manager

Location

London

Travel required

Minimal

Work pattern / hours

Full-time

Date

11 02 2022

DBS? (used to be called CRB)

Genuine Occupational

Requirement (GOR)?

Yes

Role context

St Paul’s Theological Centre (SPTC) is a constituent part of St Mellitus College (SMC) and one of the

entities within Holy Trinity Brompton (HTB). SMC was formed in 2007 by the Bishops of London and

Chelmsford, in partnership with SPTC and is widely thought to be one of the most innovative and

exciting places to study theology and explore ministry. SMC seeks to develop Christlike leaders

through theology, formation and training at the heart of the church, in the context of prayer,

worship, unity and mission, energised by the life of the Spirit. As a Christian organisation, our faith is

an integral part of our working culture.

St Mellitus College (SMC) is a national college with delivery centres across the UK and key partnerships

internationally. The training we offer at introductory, undergraduate and postgraduate levels is

vibrant, innovative, and rigorous.

Role purpose

This role is responsible for administrative support for student academic activities within the national

College as part of the Academic Administration (Registry) team. The team works together under the

Academic Registrar to ensure that services are efficient, effective and adapt to changing

circumstances, to develop systems and processes based on best practice, to ensure a high quality

student experience and adherence to University regulations and procedures.

This is a busy and varied role which requires the post holder to communicate effectively and tactfully

with students and academic staff to ensure cooperation and compliance with milestones in the

academic year.

Key responsibilities

Supporting Academic Student Services

• Under the day-to-day supervision of the Academic Manager, this role provides a range of

support covering aspects of the student life cycle, encompassing introductory level courses,

such as Beginning Theology, and the university-accredited undergraduate and postgraduate

programmes.

• Responding to enquiries from students with confidence and in an appropriate manner

• Participating in enrolment and induction activities and supporting related administrative

processes

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Job description

Job profile Job title Academic Administrator Department Academic Administration (Registry/Assessment) Reports to Academic Manager Location London Travel required Minimal Work pattern / hours Full-time Date 11 02 2022 DBS? (used to be called CRB) No Genuine Occupational Requirement (GOR)? Yes Role context St Paul’s Theological Centre (SPTC) is a constituent part of St Mellitus College (SMC) and one of the entities within Holy Trinity Brompton (HTB). SMC was formed in 2007 by the Bishops of London and Chelmsford, in partnership with SPTC and is widely thought to be one of the most innovative and exciting places to study theology and explore ministry. SMC seeks to develop Christlike leaders through theology, formation and training at the heart of the church, in the context of prayer, worship, unity and mission, energised by the life of the Spirit. As a Christian organisation, our faith is an integral part of our working culture. St Mellitus College (SMC) is a national college with delivery centres across the UK and key partnerships internationally. The training we offer at introductory, undergraduate and postgraduate levels is vibrant, innovative, and rigorous. Role purpose This role is responsible for administrative support for student academic activities within the national College as part of the Academic Administration (Registry) team. The team works together under the Academic Registrar to ensure that services are efficient, effective and adapt to changing circumstances, to develop systems and processes based on best practice, to ensure a high quality student experience and adherence to University regulations and procedures. This is a busy and varied role which requires the post holder to communicate effectively and tactfully with students and academic staff to ensure cooperation and compliance with milestones in the academic year. Key responsibilities Supporting Academic Student Services

Under the day-to-day supervision of the Academic Manager, this role provides a range of support covering aspects of the student life cycle, encompassing introductory level courses, such as Beginning Theology, and the university-accredited undergraduate and postgraduate programmes.
Responding to enquiries from students with confidence and in an appropriate manner
Participating in enrolment and induction activities and supporting related administrative processes

Updating the College’s student record systems to reflect a student’s change in circumstances, and assisting with returns and exchange of data/information with accrediting university bodies, as advised by the Academic Manager or Academic Coordinator
Monitoring of attendance and student absence request administration including:  Accurate attendance tracking in partnership with Centre Co-ordinators and Formation Group Tutors  Communicating with students and staff about absence requests authorised by the Academic Registrar  Underpinning the work of the college bursar by confirming attendance for students accessing loans through Student Finance  Actively participating in regular student review meetings with the Academic Administration team in order to inform college decisions about student engagement based on attendance and assessment non-submissions
Supporting the academic development team working alongside students with specific learning differences (SpLD). This includes following up with students who required an ADHD or dyslexia assessment, and assisting them with accurate applications for DSA funding
Responding to student queries about online learning resources on OpenAthens, Summon, The Hub and other digital resources, including troubleshooting issues with student accounts Assessment
Working alongside the Academic Coordinator to receive student assessment submissions via Moodle (the virtual learning environment – VLE – used at the college)
Preparing assessment data for examination boards, checking assessment data, taking examination board minutes where required
Flagging any potential academic or pastoral concerns to the appropriate staff members during the course of a student’s programme Academic Administration
Managing deadlines and processes for the termly module evaluation process, annual teaching staff peer reviews, and the Master Review Cycle (where college documents and policies are reviewed throughout the year)
Providing administrative support throughout the year for the College’s Research Ethics Committee, including:  Reviewing applications to identify missing information or to note to the committee research proposals that involve particular safeguarding requirements  Minute taking at meetings of the committee and communicating actions and outcomes
Administrator and Minute Secretary for the Academic Working Group, the Management Committee, and other working groups as required.  Preparing and understanding material for discussion at committees (including working with the Academic Manager and Head of Teaching and Learning to collate accurate module evaluation data)  Assisting with preparing agendas and circulating papers, setting meeting dates, minute- taking, and communicating any outcomes to staff and students in a timely way.
Producing transcripts
Taking on occasional project work General
Providing general office support as a shared responsibility of administrative team members
Helping with hospitality of students on Monday teaching days and Teaching Weeks by serving during coffee or meal times
Supporting SMC-related activities, general administrative duties and work in connection with the wider administration team on special projects as required
Supporting SMC events and related activities as required, including graduation OTHER RESPONSIBILITIES
Work at ordinand residentials or other college events from time to time as required for which time off in lieu / flexi-time will be arranged where necessary

We offer a variety of benefits including pension, childcare vouchers, season ticket loan, bike scheme and a number of discounts to local providers
Whilst the role is Monday – Friday, the role holder will need to be available to work key dates during some courses
The role holder must be available to work at a selection of key events at HTB which could include Christmas and Easter services and Annual Parish Church meetings when required

Academic Administrator Job Role at St Mellitus College, Lecture notes of Theology

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