HRMS System: Comprehensive Solution for HR Management & IT, Exams of Software Engineering

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Human Resource

Management System

Prepared by

Vinay Pahelani

Introduction

• (^) HRMS refers to the systems and processes at the intersection

between human resource management (HRM) and information

technology. It merges HRM as a discipline and in particular its

basic HR activities and processes with the information

technology field, whereas the programming of data processing

systems evolved into standardized routines and packages

of enterprise resource planning (ERP) software.

• (^) On the whole, these ERP systems have their origin on software

that integrates information from different applications into one

universal database.

• (^) HRMS System is introduced for doing Online Recruitment for

new Trainee recruitment and this document unveils its all

features. It provides Web-based user interface for Entry Form,

Search, Providing Training, taking Examination and many more.

Objectives

• (^) The primary objective of HRM is to ensure the availability of right people for right jobs so as the organisational goals are achieved effectively.
• (^) To keep track of all the other departments related to that organization like marketing, research etc.,
• (^) To allow the HR department of an organization to update the employee details when ever there is a change in the employee profile pertaining to that organization.
• (^) To bring on to a string the employee specification suggestions and make them sure to post their requirements to the HR.

Scope of Study

• To enable the HR Head/Supporting Staff or the

Training Department staff to carry out the

recruitment process without the need to make

tedious records in a word document, available

on a few clicks only.

• To facilitate the training for approved trainee

and assist the Training staff in approving a

trainee as an employee.

• To facilitate in conducting examinations for

new candidates/trainee and generating reports

General Description

1. Product Perspective:- This product is an HRM based application that will be very helpful to the organizations as it an interaction between the Human Resource Management (HRM) and the information technology. It can also be a part of ERP application. This system can be used by wide range of organizations in their recruitment process. This system also takes cares of various other aspects of organizations such as progress tracking for their promotion/warning/resignation, task management and leave management. So all in a word this system is very useful in the business world.

General Description

2. Product Functions:- •. (^) Maintain the records of user of this system along with their department and designation. •. (^) Register Candidates and store this information into the database •. (^) Request for Resource •. (^) Search Candidate from the database. •. (^) Block candidate and remove records from database if required •. (^) Prepare Entrance batch, Training program, Training class and Training Sessions •. Conduct Exam for new candidates/Trainee •. Prepare Objective/Descriptive/Coding question bank •. Check Answers for Objective/Descriptive/Coding questions •. Prepare report for all the candidates after the exam •. Tracking progress of employees •. (^) Based on performances warn/terminate/promote employees •. (^) Assigning various tasks to the employees •. (^) Leave Management for the employees

General Description

4. Assumptions and Dependencies:- •. (^) We assume that the every user/employee is given a unique username and password as per his department. •. (^) We assume that Internet Explorer is the installed and this system is always run on it. •. (^) If the system is run on any other browser other than Internet Explorer than the design of the system changes •. (^) The application can only be worked upon using Microsoft .NET frame work 2.0. So if the software is to be worked on, then Microsoft Visual Studio 2005 or later has to be installed for this software.

Functional Requirements

HR specific Requirement:

• Sign up and Sign in
• Register Candidate
• Search for Candidate
• Block Candidate
• Approve Trainee
• Show Resource Requests
• Cancel Resource Requests
• Accept Resource Requests
• Prepare Entrance Batch
• Select Question Bank
• Generate Reports
• Create Training Program
• Modify Training program
• Exit from the Training program
• Add Modules for the approved trainee
• Create Training class
• Create Training Session
• Add Objective/Descriptive/Coding questions
• Specify Weight age for the paper
• Prepare Test Paper

Continue..

Employee specific Requirement

• Sign-Up and Sign-In

• Create Resource Request

• View Created Resource Request

• Log-Out

Trainee Specific

Requirement

• Sign in with the Credentials provided

by the Admin

• View Instructions for test

• Select a module for giving test

• Log-Out

Non Functional Requirement

• Learning:-

Any user without computer skills

should be able to login/register and

then perform various functions of the

system within first 10 minutes of

usage without referring to the user

manual.

Non Functional Requirement

Performance Requirement:-

• Robustness or Fault-Tolerance

Requirements: The application does not

demand much reliability. We only need to take

care that the Internet information system (IIS)

running perfectly on system.

• Scalability or Extensibility: The system will

be highly scalable, i.e. as the number of clients

connected will start to arise the hardware

infrastructure can be expanded according to

the needs.