FORMAL PRESENTATIONS Soft skills , Communication skills, Slides of Communication and Presentation Skills

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Formal

Presentations

• The following points are to be attended to when preparing for a professional presentation.

 Planning: Occasion, audience, purpose, thesis, and material

Outlining and structuring: Introduction, main body, and

conclusion

Choosing the mode of delivery

PLANNING

• Devoting some time to careful planning of the speech will save a lot of time and effort later on
• Effective preparation enables us to answer all the questions and doubts about our speech before they arise
• The contents of our speech, and how we deliver it, are based on five important factors

• Occasion
• (^) Audience
• Purpose
• Thesis
• Material

• Time- time of the day of presentation and the duration of the talk.
• Straightforward and factual presentations may work well during the morning hours
• Professional presentations- brief- present the most important points in a few minutes
• Context - refers to events surrounding presentation

• Be aware of the immediate events- the attitude of the audience- the recent happenings in your company
• The occasion dictates not only the content of our speech, but also the duration, the tone, and the expectations of the audience.

 What are their interests, likes, and dislikes?

 Are they familiar with the topic?

 Is their attitude hostile or friendly?

 What is the size of the group?

 Age range? Gender distribution?

Tips for creating an impact on the audience

• Before beginning your presentation, look at all the sections of the audience.
• Always begin with a smile and greet them in pleasant tone.
• Give the impression that you are not lecturing but sharing your views with them.
• Modify your tone/material according to the reaction of your audience.

Persuasive speech

• Persuade people to take a particular action
• (^) Involve audience interaction- collaborate with them in solving a problem, or making a decision, the interaction would be more
• Begin by providing facts and figures that increase our audiences’ understanding of the subject
• Invite them to participate by expressing their needs, suggesting solutions, and formulating conclusions and recommendations.

Thesis Statement

• Very important in a presentation because it spells out the subject and establishes its impact among the audience.
• The central idea of the presentation
• Use simple language to frame a complete, declarative statement
• Begin to formulate your thesis statement as soon as you select your topic and decide on your purpose

Outlining and Structuring

• Outline- serves as a guide to show us the right path for our presentation
• But be prepared to deviate in response to audience feedback.
• A well organized presentation

 more comprehensible

create desired effect on the audience

 boost the confidence of the speaker

• A presentation should have the following format
• Introduction

 introduce topic

 establish credibility

 preview the speech

 establish rules for questions

 smooth transition to the main text

• The following patterns may be used to organize main points in a presentation
• Chronological
• Categorical- topics and sub- topics
• (^) Cause and effect
• Problem- solution

Supporting materials

• Definition - used when an audience is not very familiar with the topic
• Examples - use situations that are familiar to the audience
• Statistics - quantification of the main point
• (^) Analogy - process that shows how one idea resembles another
• Testimony - Opinion of experts, peers, or celebrities