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Letter Writing
A letter is such a written message that we sent to persons who are far away from us and we want to convey our message to them in a clear and forceful manner. We usually write letters to our friends and relatives. Although the advent of IT- Telephones, Mobile SMSās and Chat- has reduced the importance of personal letter writing as we can send our messages through these mediums very easily but this art is still required where there is need of formal communication. Sometimes we have to send an application to the school for grant of leave and at other time we have to complain about someone. The same way we get a lot of chances where we have to send a formal letter. Thus this art of letter writing is no more an ornamental accomplishment but something that every educated person must acquire for practical purposes. Informal Letter Writing Business Letter Writing Of cial Letter Writing Letter Writing Rules Letter Writing Examples Letter Writing Samples
There are many types of letter writing but most of the English grammar letter writing deals with the following given categories:-
Informal Letter Writing
These types of letter are written to relatives or friends. These can also include invitations etc. Such kinds of a letter are also known as Personal or Social Letters.
Business Letter Writing
These letters are used as a communicative tool in the business and are usually written by the traders, rms and companies etc for business purposes. These kinds of letter fall under the category of formal letters.
Of cial Letter Writing
These include a letter of application, letter to government of cials and letter to Newspapers etc. These letters are used for the of cial communication of the information from one department to another. Ex:- Termination letter, Recommendation letter, Reference letter, job letter etc Irrespective of the type of letter there is a certain matter of forms which are applicable all and have to be taken care of while writing any kind of letter to make it impressive and purposeful.
Letter Writing Rules
Letter Writing Examples Example Template
Reference Letter Sample Example Page
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Main six Points that has to be taken care of while writing a letter are:-
- Heading
- The Salutation or Courteous Greetings
- The Body of the letter -Communication or the Message-.
- The Subscription -Courteous Leave-taking, or Conclusion-.
- The Signature -Name of the writer-
- **The Address
- Heading** of a letter basically consists of Two Parts :
- address of the writer followed by
- the date on which the letter was written by him.
Heading can be written on the Right or Left (keep on changing with time-presently we follow the convention of writing Heading in the left corner) corner of the rst page of the letter.
Examples of a Heading are:-
63, Geeta Colony
Delhi-
June 12, 2010
Examination Hall
A.B.C.
12 June 2010
2. The Salutation in the letter will depend upon the depth of relationship of the writer with the person to whom the letter is being written thus vary from letter to letter.
The salutation is written at the left hand of the page , at a lower level the Heading. The rst and last word of the salutation is always started in Capital Alphabets.
Examples of the Salutation are:
In Informal Letters
To Blood Relations
My dear Father,
My dear Mother,
My dear Kavita,
To Friends
Dear Rajesh,
My dear Ajay,
Note: - Dear Friend or My dear Friend is never used
as Salutations
In Business Letters
To Businessmen:
Dear Sir,
Dear Sirs,
In Of cial Letters
To Of cials/Principal/Headmaster/Teachers
Sir,
Madam,
th
I shall be obliged if you kindlyā¦
I shall be glad if you send meā¦
Would you be kind enough to send me the following
articlesā¦
May I draw your kind attention toā¦
Thanking you,
Thanking you in anticipation,
Hoping to be favoured with an early reply.
Of cial Letter and Applications Writing Format
Starting
I beg to submitā¦
I beg to stateā¦
I have the honour to reportā¦
I have the honour, to bring to your kind noticeā¦
With reference to your advertisement in the āTimes of Indiaāā¦
Endings
Thanking you,
Thanking you in anticipation,
Hoping to be favoured with an early reply.
4. The Subscription of the letter ie the end should be according to the staring of the letter. A letter must not end abruptly as this would look rude. So certain forms of polite leave-taking are prescribed That should be written after the last words of the letter on the left-hand side corner of the lines after the body. It should start with a Capital letter and end with a comma. Some examples of the subscription of the letter of various kinds are:-
To Blood Relations: Yours affectionately, To Friends: Yours Sincerely, To Principal/Headmaster/Teacher etc: Yours Obediently, To Of cials/Businessmen: Yours faithfully, To Strangers: Yours truly,
Note:- Never use an apostrophe(ā) with yours in the subscription.
5. The Signature of the writer of the letter should be below the subscription. In a letter to the stranger, the signature should be clearly written so that he could know whom to address in reply.
Note: A women should pre x to the name Miss or Mrs. or Ms in brackets before her name like
(Miss) Preetinder Kaur
6. The Address is written on the envelope of the postcard very clearly with a pin code.
Letter Writing Examples
Examples of Letters - Click on the Link to know more
Free Letter Writing Samples
Business Letter Sample (placing order) Informal Letter Sample (apology) Of cial Letter (job termination)
Letter Categories
English Related Links
Acceptance Letter Acknowledgement Letter Address Change Letter Adjustment Letter Announcement Letter Apology Letter Application Letter Business Letter Cancellation Letter Complaint Letter Condolence Letter Con rmation Letter Cover Letter Farewell Letter Friendly Letter Get Well Letter Holiday Letter Inquiry Letter Invitation Letter Leave Letter Love Letter Persuasive Letter Petition Letter Recommendation Letter Reference Letter Refusal Letter Request Letter Resignation Letter Resolution Letter Retirement Letter Sales Letter Termination Letter Thanks Letter
Various Skills of the English language
Essay Writing Autobiographies Dialogue Writing Paraphrasing Abbreviations Notice Writing Message Writing Telegram Writing Post Card Writing Report Writing Brochure Writing Debate Writing Poster Designing Email Writing Diary Writing
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