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Flowchart Description^ Action By Reference
- Joint inspection towards end of DLP
SOR
- Further defects?
- Identify further defects and issue Schedule of Defects (within 14 days of expiry of DLP)
SOR
- Instruct Contractor to make good (make good not later than 3 months from issuance of Schedule of Defects)
SOR
- Joint re-inspection (on expiry of time given to make good or upon expiry of 3 months whichever is earlier)
SOR
- Further defects? -
- Issue Certificate of Making Good Defects
SOR
- Issue of Final Certificate
SOR Refer Chapter 19
Flowchart 18.2 – Defects Management at End of Defect Liability Period
Yes
1
3
No
No Yes
18.2.2 Defects Management at End of Defect Liability Period
Please refer to Flowchart 18.2 – Defects Management at End of Defect Liability Period.
Step Procedures / Tasks Action By
/ Reference
1 Joint Inspection towards end of Defects Liability Period
To carry out joint inspection together with SOR, Client Department/ Ministry, Contractor and other parties involved.
Action By: SOR
2 & 3 Identify any Further Defects, Issuance of Schedule of Defects
If there are defects at the end of Defects Liability Period, prepare the Schedule of Defects and issue it to the Contractor within 14 days after the expiry of DLP.
Action By: SOR
4 Instruction to Rectify the Defects
Issue the instruction to rectify all defect works completely within a reasonable time.
Ensure the duration given to the contractor must not exceed 3 months from the date of issuance the Schedule of Defects.
Action By: SOR
5 Joint Re-Inspection
To carry out the joint re-inspection with the SOR and representatives from Client Department/ Ministry, Contractor and other parties involved on the date of the expiry of rectification period given to Contractor or upon the expiry of period of 3 months, whichever is the earlier.
Action By: SOR
6 & 7 Issuance of Certificate of Completion of Making Good Defects (CMGD)
Issue the certificate of completion of making good defects if there are no further defects.
Ensure the date in such certificate is the date of Contractor completed the rectification of defective works.
Ensure the copies to be distributed to: x Contractor (original) x Other parties named in certificate (copies) Return the Performance Bond / Performance Guarantee Sum to the Contractor.
Action by: SOR
8 Issue Final Certificate Prepare the Final Certificate upon the issuance of CMGD.
Action by: SOR/CAO
Refer to Chapter 19
– Final Account and
Final Certificate.
Chapter 17 – COMPLETION
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