GURU GOBIND SINGH KHALSA COLLEGE
BTEC REGISTRATION AND
CERTIFICATION
POLICY AND PROCEDURES
2020-2021
Date: November
Version 1.1
Review date: September 2021
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BTEC Registration & Certification Policy at Guru Gobind Singh Khalsa College (2020-2021), Study notes of School management&administration
The policies and procedures for student registration, transfers, withdrawals, and certification for BTEC qualifications at Guru Gobind Singh Khalsa College. It covers aims, registration process, late registration, transfers between programmes, withdrawals, and reasonable adjustments. Key deadlines and links are provided.
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GURU GOBIND SINGH KHALSA COLLEGE
BTEC REGISTRATION AND
CERTIFICATION
POLICY AND PROCEDURES
Date: November Version 1. Review date: September 2021
These procedures are in place to enable us to comply with the registration and certification requirements of Pearson and prevent inaccurate or false registrations, external assessment entries, or certification. AIMS: To ensure that individual students are registered on the correct programme with agreed timescales To ensure valid student certificates are claimed within the timescales specified by the awarding body (Pearson) To ensure that individual learner registration and certificate claims are accurate and secure To construct an accessible audit trail to ensure that student’s registration and certification claims can be tracked to the certificate, which is issued for each student REGISTRATION
- The College will register each student within the awarding body (Pearson) requirements and provide a mechanism for programme teams to check the accuracy of the student registration. All learners undertaking Pearson qualifications, must be registered prior to the Pearson set deadline (1st November) in the first year of the qualification.
- The college will ensure each student is registered with the appropriate programme code, before any assessment is completed. The registration process, at GGSK College, is as follows: a) By 30th^ September of the first year of the qualification, all confirmed student class lists should be forwarded to the examinations officer (Mrs Dodwal), by the relevant programme leader (Gurinderjit Sidhu (IT), (Venkatesh Chandrasekaran (Applied Science)), detailing the following: i. Full title of the qualification to be studied ii. QAN code iii. Full name and DOB of students(s) to be registered
TRANSFER BETWEEN BTEC PROGRAMMES
A learner registration may be transferred between programmes approved at the centre with current open validity for registrations; the centre must ensure that the learner is able to complete the programme on to which transfer is made e.g. that arrangements for accreditation of learning on the existing programme can be made. The examinations officer, Mrs Dodwal, must inform Pearson, via Edexcel Online, within 5 working days of any transfers between programmes. WITHDRAWALS Programme leaders must ensure that the examinations officer, Mrs Dodwal, is informed as soon as possible if a learner leaves before completion, so that withdrawals can be made via Edexcel Online. A withdrawn learner may be reinstated at a later date only with the consent of the head teacher, Mr Toor. REASONABLE ADJUSTMENTS The examinations office (Mrs Dodwal) will inform the awarding body, Pearson, where the school is able to apply for reasonable adjustments or special consideration for individual students. CHANGES TO LEARNER DETAILS Any changes to learner details must be informed to the awarding body as soon as possible. The learner, assessor, LIV or Quality Nominee, must inform the Examinations Officer, who will inform Pearson. Confirmation will be provided to the learner as soon as the change is made.
Once the relevant programme leader has checked the accuracy of the entries, the students are to be provided with confirmation of their entry. If there are any inaccuracies, the student should inform their programme leader, who will then liaise with the examination officer to correct any errors, as appropriate.
CERTIFICATION
- Before the College can claim certification for any learner, the following must be completed: a) The learner must have completed all necessary unit components of the course b) Any outstanding Internal Verification procedures must have been carried out (see Assessment and IV Policy) c) Any amendments/actions, as identified within the standards verification report (if appropriate), have been carried out, e.g. the report requires the centre to check other assessments, learners to improve work etc. This is to be checked by the Quality Nominee.
- The process for claiming learner certification is as follows: a) All grades on the subject based tracker are to be checked by the lead IV, for each programme, in consultation with the relevant subject teachers to ensure accuracy. b) The Lead IV within each programme area is to enter the grades on to the grade tracker (on SIMS assessment). c) The Examinations Officer, Mrs Dodwal, together with the Quality Nominee, Gurinderjit Sidhu, are to enter the grades for each candidate and subject area through the Edexcel Online. This part of the process cannot be undertaken by just one person. Two people, minimum, must be present in order to double check the process. d) All certification claims must be complete by 15th July in any one academic year. e) The Examinations Officer and Quality Nominee will check the certificates for accuracy and completeness when received and before they are given to the learners. Any inaccuracies will be reported to the awarding body immediately.
- Keep all records safely and securely for three years post certificate Key dates: